Executive Assistant Office Manager

Ainsley Search Group is hiring an Office Assistant to join a global Distribution located in Montgomery County, this Office Assistant reports to the President and support the daily administrative support to the main office and to executive management team. This is a full-time, permanent opportunity with lucrative salary, bonus, benefits.

Responsibilities:

• Planning and scheduling meetings and appointments based on the President and the rest of executive team.
• Preparing and editing correspondence, reports, and presentations for President.
• Manage calendars for executive teams as needed.
• Provide effective customer service and communication to both internal and external customers.
• Reports to the President and support the daily administrative support to executive management team.
• Manage inventory of office and stationery supplies
• Ability to maintain confidentiality on sensitive subjects and documents.
• Organizing and maintaining files and records for the Executive department.
• Making travel and guest arrangements for President and other related team members.
• Where appropriate attend meetings on behalf of the President, document meeting and conduct follow up meeting with President.
• Other duties as assigned.
• Managing certain projects and conducting research on related projects.

Qualifications:

• Experience in assisting/supporting over administration for C- Suite Leaders.
• Attention to detail, able to follow up and follow through and able to work under minimum supervision.
• Recent years of tenure as an Executive Assistant, Office Assistant, or related field.
• Proficient in Microsoft Suit, excellent written and verbal communication.
• Work well among a small group, ability establish rapport with internal customers and external customers.
• Excellent people skills and problem-solving skills.
• Bachelor’s Degree Required