Administrative Assistant/Office Manager

OVERVIEW

OIC of America is seeking an Administrative Assistant/Office Manager, who will play a crucial role in ensuring the smooth operation of our office and providing essential support to our team. You will be responsible for a wide range of administrative tasks and office management duties, contributing to the overall efficiency and productivity of our organization.

In this dynamic position, you will be acting as the primary point of contact for both internal and external stakeholders. Your exceptional organizational skills will be put to use as you prepare and distribute correspondence, reports, and presentations, ensuring that all documentation is accurate, well-formatted, and delivered in a timely manner.

At OIC of America, we value teamwork, professionalism, and a positive work environment. As the Administrative Assistant/Office Manager, you will have the chance to foster a welcoming atmosphere and be an integral part of our team's success.

Our mission is to be an equalizer for poor communities by providing quality education and training through a national network of local affiliates. We believe investing in people is the answer to addressing the national labor shortage. We know we can ensure people of all races and all backgrounds are successful for the good jobs America’s employers need to fill.

OIC’s requires candidates who are creative, nimble, and generous with their energy, time, and talent. OIC seeks accomplished leaders with a passion for both justice and tangible results. If you are an organized, detail-oriented professional with exceptional administrative skills who believes in our mission we invite you to apply for this exciting opportunity with OIC of America. Join us in contributing to our continued growth and success.

Candidates must care deeply about the people served and embrace these core operating principles:

oIntentionally invest in and stand with the people who America neglects and excludes.

oDevelop the capacity to train people for the jobs of today and tomorrow.

oFocus on training for occupations that pay a living wage and create pathways to economic prosperity.

oUse the latest technology to “level the playing field”; use a combination of classroom and virtual instructions to deliver high quality, skills-based training to people excluded and left behind.

RESPONSIBILITIES

oManage the Chief Operating Officer’s calendar, schedule meetings, expenses and make travel arrangements, ensuring optimal time management and seamless coordination.

oYou will be the first point of contact for visitors, clients, and vendors, in which you will create a welcoming and professional environment, providing outstanding customer service and addressing inquiries effectively.

oYou will act as the custodian of our office's records and documents, manage and organize files, ensuring that information is easily accessible, confidential, and up-to-date.

oAssists with data collection by entering new and updated affiliate and partner data in the appropriate database.

oYour excellent communication skills will be utilized as you handle incoming calls, manage email correspondence, and act as a liaison between departments within the organization.

oIn addition to your administrative responsibilities, you will oversee office supplies inventory, ensuring that necessary items are readily available. You will collaborate with vendors and building management to ensure the smooth operation of our office space, coordinating maintenance and resolving any facilities-related issues that may arise.

oCoordinate and oversee office maintenance, including liaising with building management and vendors.

oAssist in the preparation and execution of company events, conferences, committee and board meetings.

oOther duties as assigned.

QUALIFICATIONS & SKILLS

oBachelor’s degree preferred.

oA minimum of 3 years of direct experience as an Administrative Assistant.

oExcellent communication skills: verbal, listening, written, presentation, and interpersonal.

oDetail-oriented and outcome-focused.

oProficient with Microsoft Office programs Word, Excel, and PowerPoint and Google Suite.

oStrong organizational skills and the ability to prioritize duties.

oExceptional interpersonal skills and the ability to effectively manage internal and external partnerships.

oAbility to remain flexible and adapt quickly to changing situations.

oAbility to work efficiently and accurately in a fast-paced environment with multiple interruptions.

oAble to develop effective working relationships with diverse people, in person and virtually.

oAble to work effectively through virtual meetings and with colleagues working remotely.

oDemonstrated commitment to economic and social justice for excluded, forgotten people in America.

WHAT WE OFFER

oGenerous paid time off

o5% employer 401K contribution regardless of employee’s participation

oUp to $300 a month WFH stipend

o100% employer paid medical, dental and vision

oFocus on work-life balance

oHybrid schedule

TRAVEL

Travel may be required to meet with staff, affiliate leaders, investors, partners, and to attend professional development opportunities.

WORKING CONDITIONS

This role operates in a professional office environment on a hybrid schedule. This role routinely relies mostly on virtual meetings to conduct business. These virtual meetings are complemented by regular in person meetings with executive leaders, staff, and partners in communities across the country.

The expected hours of the position are Monday through Friday, 8:30 a.m. – 5 p.m.

EQUAL OPPORTUNITY EMPLOYER

OIC of America provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.

ABOUT US

OIC of America is fighting for economic freedom for all forgotten poor people in America.

In 1964, Reverend Leon H. Sullivan founded the first OIC training center in an abandoned jailhouse in North Philadelphia.The dilapidated building was renovated using donations from people in the community and an anonymous grant.What was once a place of condemnation and restriction had become a place of hope and opportunity, hence the name Opportunity Industrialization Centers (OIC).

Forged during the struggles of the 1960’s Civil Rights protests, the OIC of America and its affiliate network have played a distinctive role in attacking racial discrimination in the workplace while securing decent jobs for hundreds of thousands of poor people, mostly African Americans.

Given the current labor crisis and a national call to attack long-standing inequities and racial injustices, the OIC network is well-positioned to be agents for stability, opportunity, and economic prosperity for people left out and left behind). OIC provides job and life skills training and matches its graduates with the employment needs of local businesses.

OIC has a nationwide training network to prepare many more poor people in rural and urban America for living wage jobs in information and technology, banking, financial services, building trades, and food production.

As a trusted partner in our communities, we believe in making big impacts. We now run over 150 programs throughout the United States.Our network of 33 affiliates in 22 states and the District of Columbia represents and supports the underserved. Helping People Help Themselves through a value system focused on the hand-up rather than a hand-out approach, we are building the middle class.