Executive Assistant Human Resources

Looking to use your organizational and people skills while having a meaningful social impact? Freedom a la Cart is an innovative, nonprofit social enterprise and workforce development program born to help survivors of human trafficking build a new life of freedom and self-sufficiency. What started as a single food cart is now a bustling catering company and café, grown from the hearts and hard work of the women who sustain us.

At Freedom a la Cart we are passionate about the survivors we serve, our customers, our volunteers, our staff and our community. We work hard, have fun and roll up our sleeves to make the dreams of the survivor sisterhood happen.

We are looking for a “jack-of-all-trades,”proactive, hardworking, administrative professional who can support our business and human resources operations. We are seeking an individual who is task-focused and able to keep details organized and moving forward. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Management Team, Board of Directors, volunteers, donors, program participants and all staff members. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

Raring to join us? We would LOVE that!

Responsibilities

• Responsible for full cycle of recruitment of new employees
• Other duties as assigned
• Responsible for onboarding and orientation of new hires
• Maintain confidential and sensitive information
• Coordinate and execute courtesy acts on behalf of Freedom including birthday/work anniversary recognition and gifts of kindness to key stakeholders
• Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up
• Partner with leadership team on employee development and coaching discussions
• Maintain paper and electronic filing systems
• Act as backup to Director of HR & Finance
• Order and maintain office supplies
• Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel. Exercise discretion in committing time and evaluating needs
• Serve as an Administrative Assistant to the CEO and Director of HR & Finance
• Attend meetings as requested and take notes of discussion and next steps
• Sort and triage mail; maintain e-mail and other address directories
• Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate
• Assist in CEO activities and processes including project planning, prioritization, initiation AND execution, as well as in fostering collaboration of staff, donors, volunteers and key stakeholders

Qualifications

• Strong work ethic and “can-do” attitude
• Flexible with the ever ebbing and flowing needs of a growing company
• High attention to detail and proven organizational skills
• A team player capable of cultivating productive work relationships across the organization
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Excellent communication skills (written and verbal), prefer writing, editing and proofreading experience
• Associates Degree or relevant experience
• Ability to problem-solve and anticipate needs
• Someone who exhibits sound judgment with the ability to prioritize and make decisions
• A detail oriented self starter with prior experience in the human resources field

• Most importantly, love to have fun while changing the world!

Candidates offering lived experience or diversity are encouraged to apply.

In keeping with Freedom a la Cart’s commitment to diversity, community engagement, and social justice, we seek candidates who cultivate an equitable workplace environment.

We believe that our clients, staff, board of directors, and volunteers should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability. Freedom a la Cart is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.