Executive Assistant, Contemporary Music

Who We Are
WME is a leading entertainment agency representing the world’s greatest artists, content creators and talent across books, digital media, fashion, film, food, music, sports, television and theater. Named one of Fast Company’s Most Innovative Companies, WME is a subsidiary of Endeavor, a global sports and entertainment company.
Endeavor is a global sports and entertainment company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation, sports operations & advisory, event & experiences management, media production & distribution, experiential marketing and brand licensing.
WME is a division of Endeavor, the leading global entertainment, sports, and content company. We seek a highly organized, detail-oriented, and resourceful Executive Assistant to support a senior music Agent and Partner in our Personal Appearance division.
Qualifications Of The Ideal Candidates

• Passion for music & the music business, and genuine interest in growing artists’ careers.
• Comfortable providing general administrative support in a fast-paced, high-volume environment, able to function under tight deadlines, has experience managing information like daily schedules & calendars and data organization.
• Willingness for a minimum 2-year commitment is strongly preferred.
• The desire to embrace and improve the efficiency of the existing structure of this office’s workflow processes to help improve and streamline this executive’s core business.
• Detail-oriented organizational skills, communication, and writing abilities.
• Dependable and disciplined with a high level of initiative.

Essential responsibilities, all of which require close attention to detail:

• Research and aid in preparing materials for presentation decks, including gathering, compiling, verifying, and analyzing information and data for memos, reports, presentations, etc.
• Manage phone log, prepare agendas, maintain calendar schedules (including calls and virtual meetings), maintain spreadsheets, and draft correspondence.
• Maintain administrative procedures in line with company policies and procedures, such as business travel arrangements and the preparation of monthly expense reports for review and approval.
• Organize, track, draft, and respond to email correspondence, including sorting & screening emails and requests to determine priority levels and action items.
• Participate in special-project assignments on an as-needed basis.
• Liaise professionally with internal staff, external clients, and other industry leaders & executives (managers, promoters, etc.).
• Track contracts & payments and update client calendars & tour histories through a series of detailed grids.
• During meetings and phone calls, take notes to identify, discuss, and implement the action items.
• Basic contract review.

Core Competencies, Qualifications, And Experience

• Comfortable with managing a high volume of work while still maintaining critical attention to detail, juggling multiple priorities while working on numerous projects, strong task-management skills with minimal supervision, handling complex instructions with care and follow-through, and demonstrating overall accuracy and thoroughness in executing assigned tasks.
• Bachelor’s degree and 5+ years of relevant administrative experience. Previous experience managing an executive desk in the live event or music touring space is preferred, and a strong understanding and overall enthusiasm for the music and entertainment industry is strongly encouraged.
• Has a proven track record of problem-solving skills, prioritizing workload, adapting to changes, and efficiently managing one’s time – all while working in a fast-paced environment.
• The desire to review, understand and learn about personal appearance contracts. A paralegal background would be a bonus but is not required.
• High technical skills with Microsoft Outlook, Microsoft Office Suite (Excel, Word, and PowerPoint), Adobe, etc.
• Professional, dependable, organized, resourceful, and proactive with good judgment, discretion, and communication skills (both written and verbal), a friendly and open demeanor with the ability to maintain confidentiality, a “can-do” positive attitude, and a willingness to “go that extra mile.”

Benefits

• Competitive benefits and programs to support well-being.
• Access to the tools, leadership, and resources necessary to create the opportunity to do the best work of your career.
• The unique and exciting opportunity to work at the leading global entertainment, sports, and content company.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  
Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.
Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.
Hiring Range Minimum
$18.75 hourly
Hiring Range Maximum
$25.00 hourly