Music Management Administrative Assistant Jobs

Experience using WordPress or similar Content Management System.

Organize and input audio assets and music cue metadata into the cue sheet management system for all ESPN networks.

Management of the storage, organization, update and ingest of digital metadata for tracking and monetization.

Demonstrated organizational and communication skills and abilities required.

Manages the conversion of music from physical CD’s to audio files for storage in digital archives.

Excellent verbal and written communication skills.

Minimum 4 years of administrative experience

Prior experience at a music or film company, or an entertainment law firm

Excellent organization skills and attention to detail

Excellent communication skills and follow through

Knowledge of music business/legal terminology

Prior experience supporting a senior-level executive

Plan, schedule and support specific project activities toward defined objectives and adhere to defined production requirements

Bachelor’s Degree in journalism, film, photography, theatre, marketing or relevant field, or equivalent work experience

1–3 years of experience in production

Demonstrated ability to manage and lead across multi-office internal agency environment

Excellent communication abilities, both written and verbal

Excellent oral, written and presentation communication skills

Internet marketing, including email and forum management

Strong knowledge of support functions in the music, entertainment, or related industries

Professional verbal and written communication skills

Minimum of one (1) year experience in an administrative and/or executive support role

Ability to multitask and work efficiently

Proficiency in technology, including Windows and Mac platforms

Detail-oriented organizational skills, communication, and writing abilities.

Manage phone log, prepare agendas, maintain calendar schedules (including calls and virtual meetings), maintain spreadsheets, and draft correspondence.

Liaise professionally with internal staff, external clients, and other industry leaders & executives (managers, promoters, etc.).

High technical skills with Microsoft Outlook, Microsoft Office Suite (Excel, Word, and PowerPoint), Adobe, etc.

Competitive benefits and programs to support well-being.

Dependable and disciplined with a high level of initiative.

Plan, schedule and support specific project activities toward defined objectives and adhere to defined production requirements

Bachelor’s Degree in journalism, film, photography, theatre, marketing or relevant field, or equivalent work experience

1–3 years of experience in production

Demonstrated ability to manage and lead across multi-office internal agency environment

Excellent communication abilities, both written and verbal

Excellent oral, written and presentation communication skills

Must be an excellent multi-tasker and have proven problem-solving abilities.

All applicants should possess excellent verbal and written skills. Must be self-confident and diligent. Must be highly organized.

Basic computer skills are mandatory.

Must be detail oriented and able to handle complex instructions with care, follow-through, and follow up.

Must demonstrate accuracy and thoroughness in execution of assigned tasks.

Friendly and open demeanor with ability to maintain confidentiality at all times.

You will manage calendars and daily schedules, in addition to scheduling meetings and calls, as needed.

You will organize, update, and manage the storage of single and project specific assets received from other departments and third parties.

You will submit and manage expense reports and invoices.

You have excellent verbal & written communication skills.

You have great people skills and the ability to work well in a fast-paced environment.

You have strong computer skills – typing, proficiency in Microsoft Office, Photoshop & Mailchimp (or equivalent programs).

Work with clients, managers, record labels, promoters, etc. to handle logistics surrounding events.

Strong professional interpersonal skills; written and verbal.

Draft and coordinate promotional materials for artists and events (written blurbs, sending audio files, balancing approved marketing materials, etc.).

Track all contracts and deposits for agent's client's and events.

Research available composers, actors, and other internal and external talent that may be available for internal projects.

Assist with special projects needed.

Coordinate scheduling of rooms for classes, rehearsals, lessons, etc. using Event Management System

Monitor building maintenance and communicate with Facilities Management

Manage process for student recital requests, including printing and distributing forms, ensuring approval, collecting fees, and scheduling rehearsals/recitals/receptions

Oversee and serve as a resource for student stage manager/recorder supervisors

Approve and process time sheets, work certifications, and other related forms

Manage office equipment (copiers, fax machines, printers, telephones, etc.) and maintain contacts with vendors/repair technicians

Event management for music events/conventions and and office gatherings

Manage phone, calendar, and research for meetings; schedule virtual meetings and calls, internally and externally for one Music Executive.

Minimum 1-3+ years’ experience in an assistant capacity

Experience with an entertainment company preferred

Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint)

Knowledge and curiosity for key players throughout the entertainment industry

Manage very high work volume and maintain high accuracy rate in data entry

Collaborate with our tech team to improve the tools & processes related to our asset management & delivery systems

Job Title: Music Management Coordinator

Assist Project Manager in maintaining workflow and establishing/overseeing schedules with external metadata providers

Assist Project Manager and tech team with various large-format initiatives involving batch corrections to back-logged catalog

Must have demonstrated experience with creative and administrative metadata tagging

Manage heavy incoming and outgoing call volume and emails

Manage agent travel and prepare expense reports

Strong knowledge of music touring

Work with clients across Hip Hop and R&B genres

Independently book and route tours with minimal agent supervision

Serve as point of contact for clients, agents/executives, and other industry connections

- Strong organizational and time management skills

- Manage administrative tasks off the firm, including organizing files, scheduling meetings, and handling correspondence

- Manage social media accounts as needed

- Must have 1-3+ years of relevant entertainment/music experience, preferably at an agency or music publishing company

- Excellent communication skills, both verbal and written

Typical duties are (but not limited to):

At least 1 year of professional administrative experience supporting an executive in a fast-paced environment.

At least 1 year of professional experience working in the music industry.

Experience with booking artists is a plus but not required.

Experience working at an agency is a plus but not required.

Strong organizational and communication skills; written and verbal.

Strong professional interpersonal skills, while understanding the importance of maintaining confidentiality.