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Company | Coastline Equity |
Address | Gardena, CA, United States |
Employment type | FULL_TIME |
Salary | |
Category | Technology, Information and Internet |
Expires | 2023-09-08 |
Posted at | 8 months ago |
Summary & Objectives
- Coordinate with internal and external stakeholders on behalf of the CEO
- Manage, sort, and distribute incoming correspondence, determining importance, summarizing contents, and distributing to appropriate staff
- Manage the CEO's calendar, schedule appointments, meetings, and travel arrangements
- Maintain complete and accurate property files and records, providing prompt, detailed, and accurate general status reports on all properties, tenants, and vendors as requested
- Draft, proofread, and prepare correspondence, reports, and presentations, ensuring they are free of typos and grammatical mistakes
- Organize and maintain files, documents, and confidential information
- Develop and maintain organized filing systems, both physical and electronic
- Deliver quality customer service to tenants, prospective tenants, clients, and the general public
- Collaborate with the Office Manager to handle expense management, ordering, and restocking office supplies
- Establish and maintain collaborative working relationships between departments, with co-workers, and particularly with other project team members
- Perform all other office tasks as assigned, constantly striving for improvements in work processes and results
- Review, upload, and manage various reports, including purchase orders, invoices, work orders, and timesheets
- Assist with personal tasks and errands as needed for the CEO
- Utilize various technology, software, and communication styles to review tasks and perform promptly. The EA must demonstrate a strong understanding of Microsoft Office and a willingness to learn Teams Phones, HubSpot, and ADP
- Foster a positive, professional, and customer-centric attitude, representing the company with coworkers, tenants, clients, and the public across all communication channels
- Handle inbound telephone calls and coordinate responses to voicemails and emails for the CEO
- Treat everyone with respect and dignity, accept responsibility, take ownership of tasks, follow through on commitments, and maintain confidentiality
- Provide general administrative support to the CEO
- Communication Proficiency (written & verbal)
- Results Driven
- Initiative
- Technical Capacity: Strong Microsoft Office knowledge
- Long Term Disability
- Optical
- 401K Contribution
- Dental
- Medical
- Life Insurance
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