Executive Assistant (Commercial Re) - Biltmore/Phoenix (Az)

At National Bank of Arizona, we’re a community of professionals with relationships at our core. We strive to promote an engaging environment with accessible leadership and on-going employee development. National Bank of Arizona was founded on the premise of building local relationships, we pride ourselves on providing our clients, shareholders and each other the best possible tools, resources and opportunities. Our workplace culture is based on inclusivity and collaboration, so we can give our customers as well as our employees the best possible environment to thrive. More than 35 years later, our approach hasn’t changed. At NBAZ, the possibilities are endless – come for the job, stay for a career.

NBAZ is looking for an experienced Executive Assistant to join Arizona’s #1 Community Bank in our Biltmore Corporate Office in Phoenix.

This position reports to the Executive Director of NBAZ’s Commercial Real Estate Group. This position represents various NBAZ lines of business, our clients, and our internal partners. Top candidates will have excellent customer-service skills and a positive, can-do demeanor.

The EA must be collaborative and have a positive attitude, excellent work ethic and strong sense of urgency. To be successful in this role, one must show initiative, be able to work independently, consistently seek solutions, and effectively multi-task and master new concepts and tasks quickly.

Essential Functions:

• Assist in managing event planning/leadership & coordination, as well as other meetings.
• Provide a variety of administrative and operational services to support the Executive Director.
• Prepare complex spreadsheets, power point presentations, gather and interpret financial data.
• Maintain calendar planning/travel coordination, expense reports, client greeting, board& conference room scheduling, phone management.
• Other duties as assigned.
• Anticipate needs and show flexibility and willingness to adapt in a fast-paced, deadline sensitive work environment.
• Create and format documents electronically, including memos, itineraries, status reports, presentations (PowerPoint), spreadsheets (Excel) and other related documents.
• Maintain confidential and sensitive information with a high level of interpersonal savvy. Build effective relationships with all people inside and outside the organization.

Qualifications:

A four-year college degree in business, finance or related is strongly preferred with 2+ year’s experience as an assistant, preferably in a similar fast-paced and demanding environment. An equivalent combination of education and experience may meet qualifications.

• Ability to analyze, resolve and handle policy and procedure issues for management. Exceptional project and problem resolution skills.
• Must possess mobility to work in a standard office setting.
• Knowledge of departmental processes, procedures, banking and/or departmental products. Ability to handle and administrator division projects.
• Demonstrated excellent interpersonal and communication skills in dealing with complex and sensitive situations. Schedule: Monday – Friday: 8:00 A.M. to 5:00 P.M.; 40 Hours
• Intermediate/Expert proficiency in MS Word, Excel, Outlook, OneNote, Visio and PowerPoint is required. Banking/Finance and Salesforce CRM experience highly desirable.
• Experience supporting senior level management required - must be an excellent communicator – exceptional written, verbal and interpersonal communications skills. Excellent grammatical, editing and proofreading skills required.

Benefits:

• 401(k) plan with company match, Profit Sharing, competitive compensation in line with work experience.
• Employee Ambassador preferred banking products.
• Mental health benefits including coaching and therapy sessions.
• Paid Training, Paid Time Off (PTO) and 11 Paid Federal Holidays.
• Medical, Dental and Vision Insurance - START DAY ONE!
• Tuition Reimbursement for qualifying employees.
• Health Savings (HSA), Flexible Spending (FSA) and dependent care accounts.
• Life and Disability Insurance, Paid Parental Leave and Adoption Assistance.