Administrative Assistant - Phoenix, Az

Summary:

Properly portrays Prime Controls’ professional image either by phone or in person with our clients, subcontractors, suppliers, and others entering our office. This position also performs administrative/clerical functions and general support to various departments.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assists with submittal preparation upon request
• Ships and receives packages
• Keeps customers and vendors informed of changes and status updates
• Creates Service Reports in Excel
• Manage and coordinate any onsite badging issues for onsite personnel
• Answers emails in Outlook
• Assist with setting up necessary accounts for onsite work (VEO, Procore, etc.)
• Assists with Tool Tracking (PIC’s keys, gas monitors, etc.)
• Maintains various filing systems
• Helps IT resolve issues with any/all technology tickets
• Assists with Tool Calibration
• Prints and binds necessary files
• Update project trackers and schedules
• Issues and returns equipment for new hires/terminated employees (access cards, cell phones, laptops, etc.)
• Maintains office supplies
• Office appearance maintenance
• Organizes travel arrangements (hotels, flights)
• Runs labor reports from hh2
• Assists with expense reports
• Processes correspondence, letters, forms, reports, and various documents
• Maintains service log
• Assists with creating and tracking SIPP's
• Manages and coordinates guest badges
• Assists with onboarding of new employees
• Organizes warehouse and tracking material received
• Handles and prepares outgoing and incoming mail

Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer.

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