Executive Assistant To Chief Executive Officer

About Hoolest

Hoolest Performance Technologies is a mental health tech startup specializing in developing innovative, scientifically-backed solutions for stress and anxiety. Our flagship product, the VeRelief vagus nerve stimulator, has revolutionized the way people manage stress and anxiety, contributing to their overall mental well-being.

We are seeking an extremely organized, proactive, and detail-oriented Executive Assistant to support our CEO. The ideal candidate will have a track record of managing complex schedules, coordinating communication, and juggling multiple priorities in a fast-paced environment. This individual will serve as a key point of contact for internal and external stakeholders and will play a critical role in optimizing our CEO's time and helping him focus on strategic priorities.

Responsibilities

• Organize and prepare documents for meetings, presentations, and reports.
• Handle sensitive information with confidentiality and discretion.
• Assist with project management, ensuring tasks are completed on time and following up on action items.
• Arrange travel and accommodations for business trips, conferences, etc.
• Assist with other administrative duties as needed.
• Manage and prioritize the CEO's calendar, scheduling appointments, meetings, and events.
• Coordinate communication, including answering and directing calls, managing emails, and liaising with team members, customers, and other stakeholders.

Qualifications

• Extremely high follow through and organization skills.
• Proficient in Microsoft Office Suite, Google Workspace, and other productivity tools.
• Comfortable in a fast-paced, startup environment.
• Excellent problem-solving skills and a proactive mindset
• Ability to multitask and prioritize tasks effectively.
• Strong written and verbal communication skills.
• Discretion and confidentiality in handling sensitive information.