Executive Assistant (City Manager's Office)

Position will be open until filled.

What does the City Manager's Office do?

The City Manager's Office serves the citizens of San Angelo by directing all municipal government services and activities. As the chief executive officer for the municipality, the city manager is the staff liaison to the City Council. The office is composed of the city manager, two assistant city managers and the executive assistant to the city manager.

What You'll Do

• Coordinates events for the chief executive officer and City Council.
• Conducts a variety of records management functions; organizes, updates, and maintains records and filing systems for the chief executive officer.
• Other duties as assigned.
• Prepares budgets for the chief executive officer; reviews and monitors accounts; prepares budget amendments as necessary.
• Perform potentially confidential and complex administrative duties involving Excel, Word, and PowerPoint, including composing formal business letters and memos, creating/updating spreadsheets, and compiling presentations.
• Hours: Monday through Friday, 8:00 am to 5:00 pm. is typical, but some nights and weekends will be required
• Answer, screen, and direct incoming calls; greet and direct office visitors.
• Regular and timely attendance.
• Oversee and coordinate the day-to-day administrative operations of the chief executive officer.

What You'll Need

Education and Experience:

• Associates Degree in related field; Bachelor's Degree preferred.
• An equivalent combination of education and experience may be accepted.
• Three years of experience as an executive assistant and/or office manager.

Licenses Or Certifications

• Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure.
• Must possess a valid Texas Driver License with a good driving record.

Must Be

• Adaptable and willing to embrace change
• Able to multi-task
• Detail Oriented and highly organized
• Discrete and trustworthy with confidential information
• Composed in stressful situations

Knowledge Of

• Records management principles and standards.
• Frequently used computer software and programs, such as Microsoft Office, including Word, Excel, and PowerPoint.
• Bookkeeping and Accounting Principles.
• Basic formatting for business letter and memo composition.

Required Skills

• Event Coordination
• Strong Interpersonal Skills.
• Time Management.
• Excellent written and verbal communication skills. Specifically, in formal business letters and memoranda.
• Critical Thinking and Problem Solving

Physical Demands / Work Environment

• Subject to sitting for extended periods of time, standing, walking, bending, reaching, crouching, kneeling, and lifting of objects up to 25 pounds.
• Work is performed in a standard office environment.

Why you want to work for the City of San Angelo:

In addition to serving the community you love, city employees enjoy great benefits, including comprehensive health insurance, a robust retirement plan, lower copays at local health clinics, a wide-ranging wellness program, and a slate of paid holidays.

For more information, please see the full job description attached below.

Job postings may be withdrawn at any time at direction of the City Manager.