Executive Assistant \ Administrative Team Coordinator

Scope of Responsibility: Provide administrative assistance to the President, CFO and the Executive Offices and provide oversight to administrative services team.

Essential Functions

• General correspondence.
• Prepare and distribute monthly resident letters, Board Briefings, and other materials.
• Create documents and assemble materials.
• Communicate with the Boards of Directors as directed by the President. Provide support for the Boards as requested or deemed necessary.
• Plan meeting room, menu and set-up.
• Maintain the official corporate files; coordinate with affiliate support staff to make sure all corporations meet standards.
• Ensure that GC and affiliate Boards, Board committees, education, and annual celebrations meeting agendas and related detail are scheduled and recorded. Preparations include:
• Take telephone messages in President’s absence (or as directed) and assist with screening of phone calls.
• Gather departmental reporting, etc.…
• Provide assistance to the President & CEO and VP of Operations/CFO as directed including, but not limited to the following:
• Scheduling of appointments.
• Distribute Board packets five days prior to meeting.

Skills & Requirements

• Continuing Care Retirement Community experience desired.
• Experience as an office assistant.
• May be required to share in weekend coverage and/or healthcare support programs for GC and Greencroft Goshen.
• Strong computer skills. Word processing and Desktop Publishing skills essential
• Strong written and verbal communication skills.
• ???????Bachelor’s degree or equivalent desired.
• Work with Boards, or Board Committees required.