Executive Administrative Assistant Jobs

Imperial Realty Company is an industry leader in the commercial real estate industry headquartered in Chicago. Our portfolio consists of office buildings, shopping centers, and self-storage facilities all located in the Chicago metropolitan area.

Imperial seeks a self-motivated and experienced Executive Administrative Assistant to join our busy and growing legal team.

ESSENTIAL FUNCTIONS

RESPONSIBILITIES: Responsibilities include but are not limited to the following:

• File and retrieve corporate documents, records, and reports.
• Follow up with managers, other employees, tenants, and vendors mainly to assist with information exchange, problems, and request inquiries,
• Complete all assigned tasks each day before going home, nothing lingers.
• Be familiar with Imperial Realty properties
• Maintains Executive and department files
• Attend various staff meetings as directed.
• Inform the Executive immediately of any obstacles.
• Other duties as assigned.
• Performs high-level administrative work, including frequent complex and confidential administrative work, organizing, coordinating, researching, compiling, exchanging, and analyzing information.
• Conserves Executive’s time by reading, researching, and routing correspondence; drafting letters, memos, emails, and documents; collecting and analyzing information and developing spreadsheet tracking reports
• Document potential disputes in writing; demonstrate excellent correspondence skills
• Back-up voice recorder transcription
• Completes projects as assigned by Executive, delegates as needed and follow up on results.
• Follow-up with staff and contractors to ensure performance and results, assignments completed.
• Troubleshooting and problem solving as needed
• Able to adapt to Executive work style and accept his expertise.
• Report to the Executive daily any incomplete tasks and return Executive phone calls.
• Protects operations by keeping information confidential.

EXCELLENT

ACHIEVEMENT

INCLUDES:

• Possess a positive “can do” attitude
• Professionalism at all times
• Self-confident and persistent.
• Complete assigned project on time
• Be a role model for staff
• Working as one with the Operation’s Department
• Relieving Executive of need to work excessive evening and weekend hours.
• Earn the respect and confidence from other IRC staff members
• Earn respect and confidence from employees, contractors, vendors, and tenants.
• Show excellent negotiating skills

We offer competitive compensation and benefits, including medical, dental and vision insurance and, 401(k) plan. Our office is located on the North side of Chicago with easy access to the Eden’s Expressway. If interested in a challenging work environment and the opportunity for long-term career growth, we look forward to hearing from you by submitting a cover letter with salary requirement and resume.