Executive Assistant Jobs

Koch Enterprises is a multinational organization with operations in some of today’s most exciting industries. The Koch Enterprises family of companies strive to be world class employers by focusing on continually developing our Team Members and by constantly encouraging our teams to improve the communities where we work and live.

Job Mission

Provide comprehensive administrative support to enhance the productivity and efficiency of the organization. The administrative assistant is responsible for managing administrative tasks, coordinating office operations, and assisting staff members, thereby contributing to the overall success of the organization.

Responsibilities

• Prepare and process credit card statements, invoices, invoices, and other financial documents
• Act as a liaison between executives and internal/external stakeholders, maintaining professional communication and relationships
• Coordinate travel arrangements, including booking flights, accommodations, and transportation for executives
• Assist corporate Accounting/Finance team with banking, payables, account reconciliations and routine transactional activities
• Provide high-level administrative support to executives
• Handle sensitive and confidential information with utmost discretion and maintain strict confidentiality at all times
• Provide administrative support to the executive team, such as managing office supplies, filing systems, and other administrative tasks
• Schedule appointments, and coordinate meetings, ensuring efficient time management
• Prepare and organize documents, reports, presentations, and correspondence for executive review
• Assist with special projects, initiatives, or events, managing logistics and ensuring successful execution
• Foster a positive and productive work environment, supporting teamwork and collaboration among the executive team and other staff members

Requirements

• Adaptability and flexibility to work in a fast-paced and dynamic environment
• Professional demeanor, with the ability to represent executives and the organization in a positive manner
• Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders
• Proven experience as an executive assistant or in a similar role, preferably supporting high-level executives
• Proficiency in using productivity software and tools, such as Adobe, Microsoft Office Suite (Word, Excel, PowerPoint), QuickBooks, and email/calendar management systems
• Exceptional attention to detail and accuracy, ensuring high-quality deliverables
• Ability to periodically flex normal work schedule
• Strong problem-solving skills and the ability to think proactively and independently
• Strong organizational and multitasking skills, with the ability to prioritize tasks and manage competing deadlines effectively
• Associate's degree or equivalent experience in a related field is preferred
• Demonstrated ability to maintain confidentiality and handle sensitive information discreetly

EOE including disability/veteran

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