Executive Administrative Assistant - Software Engineering

Summary

Does an exciting, dynamic, fast paced and collaborative environment catch your attention? If so, consider joining us!

We are seeking an Executive Administrative Assistant to support the Vice President of Software Engineering Operations. This position requires a tenacious self-starter who can anticipate needs & take initiative to solve problems independently.

In addition to being organized and analytical, you have the strong business judgment and communication skills needed to interact with a variety of people across multiple job functions and levels. You love what you do and have the desire to be a phenomenal teammate on an amazing team. Ideally, you have significant experience in assisting executives in your current or past positions. We need a colleague who is resourceful, creative and solution oriented in ambiguous situations.

Key Qualifications

Minimum of 5 years administrative experience, 2 years supporting Director-level or higher is preferred.
Ability to thrive in a fast-paced deadline driven environment while maintaining composure under pressure.
Ability to display a high level of integrity and professionalism in dealing with people at all levels is imperative.
Ability to utilize tact, diplomacy, discretion and good judgement at all times, but especially when exposed to sensitive or confidential material.
Will be well organized, detail oriented and have strong time-management skills.
Possess a “can do” attitude and comfortable operating as part of a greater team of administrative assistants that support one another.
Enjoys challenging calendar management tasks while prioritizing many competing requests with minimal guidance.
Accustomed to problem-solving issues in a timely manner and proactively communicating decisions to appropriate individuals.
Excellent written and verbal communication with a strong sense of professionalism.
Interest and creativity in building team culture and fostering a positive and productive work environment.
Excellent negotiation skills and comfortable with pushing back are a big plus.
Interest in learning and growing with the team and ability to proactively look for ways to help the team to function more smoothly across multiple locations is a plus.
Proficiency with Apple Calendar, Apple Mail, Apple Keynote, Quip, Slack, and other office systems and tools are a plus

Description

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of integrity and professionalism.

You will be a full time administrative assistant to a VP while supporting their team and being part of an EA support team for the Software Engineering organization. Daily activities include challenging calendar management, organizing meetings and video/conference calls while actively utilizing your keen problem solving abilities as challenges arise. Scheduling both domestic and international travel and arranging for team off sites and events while working closely with other admins and teams to co-ordinate meetings or collaborate on other events.

This role demands heavy calendar management using Apple Calendar and requires mastery of manipulating daily calendars, resilience, flexibility, and problem-solving abilities.

You will coordinate regularly with other Executives’ schedules and Admins, across Apple.
You will work with many cross-functional teams to aid in scheduling, and planning short and long-range projects of varying complexity.
You will be expected to balance and prioritize a wide range of projects and tasks simultaneously while working in a fast-paced environment, with attention to detail, accuracy and timeliness.
You will be expected to setup up and organize occasional larger team-wide meetings on and off campus and run day-of logistics.
You will be answering correspondence and redirecting as needed to teams and individuals within Apple.
You will also be expected to assist with VP travel and submit or manage expense reports as needed.

Pay & Benefits

At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $47.75 and $71.65/hr, and your base pay will depend on your skills, qualifications, experience, and location.
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple’s discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple’s Employee Stock Purchase Plan. You’ll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses — including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits.
Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.

Role Number: 200491027