Executive Administrative Assistant Jobs

Executive Administrative Assistant

Job LocationsUS-DC-Washington

ID 2023-4762

Category Administrative/Clerical

Position Type Regular Full-Time

Overview

Visit our website at www.beringstraits.com to apply!

Equal Opportunity Employer/Veterans/Disabled

SUMMARY

Paragon Professional Services, LLC a subsidiary of Bering Straits Native Corporation is currently seeking a qualified Executive Administrative Assistant in Washington, DC.

Responsibilities

ESSENTIAL DUTIES & RESPONSIBILITIES

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.

• Provides final quality assurance check for all document deliverables.
• Must have knowledge of grammar, spelling, capitalization, and punctuation needed to type a variety of materials accurately from written sources or voice recording.
• Refers situations with recommendations involving significant deviations from established guidelines, or the absence of adequate guidelines, to supervisor.
• Maintains record of work accomplished, files and document completed work, and works in cooperation with others in large, complex efforts.
• Must use judgment and apply critical thinking in locating, selecting, and applying the most appropriate authorized alternative among the various guidelines covering similar situations to include management of calendars and coordinating travel requirements
• Must use their own judgment in locating, selecting, and applying the most appropriate authorized alternative among the various guidelines covering similar situations.
• Proofreads typed material before returning it to the author in order to eliminate typographical errors.
• Plans the layout of text, charts, forms, tabulation, or any combination of this material for neat and balanced appearance.
• Coordinates and leads administrative support for conferences, meetings, and travel requirements
• Organizes communications with little direct supervision
• Reviews and types materials from written drafts originating in the different organizational elements of the organization.
• Works from draft, edited, or previously typed material to record, update, and print required documentation.
• Coordinates travel requirements and reservations (hotel, flights, visit request paperwork, and proper travel credit card accounting) are made accurately with detail travel itinerary.
• Assists in researching and compiling special reports.
• Identifies and corrects problem areas as they arise.
• Must have knowledge of clerical procedures used to perform the work.
• Uses word processing equipment to produce draft and final documentation suitable for publication.
• Photocopies, faxes and files project documents and correspondence.
• Resolves routine questions and problems.
• Must use critical thinking when leading the coordination of the Executive calendar ensuring proper alignment including addressing schedule conflicts involving internal and external GO/SES calendars.

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required (Minimum Necessary) Qualifications (applies to both this section and KSAO’s)

• Must have a minimum of four (4) years business office experience.
• Must have a high school diploma or GED equivalent.

Knowledge, Skills, Abilities, and Other Characteristics

• Must have a Secret Clearance
• Must be organized
• Must be proficient in using Microsoft Office 365 tools (Outlook, Teams, Excel, Word, etc.) to execute duties
• Must be a self-starter

Preferred

• N/A

NECESSARY PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

DOT COVERED/SAFETY-SENSITIVE ROLE REQUIREMENTS

• This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.

WORK ENVIRONMENT

Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work described herein is primarily a modern office setting.

SUPERVISORY RESPONSIBILITIES

• May be required to hire or supervise employees

ADDITIONAL QUALIFYING FACTORS

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.

Shareholder Preference. BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

Equal Opportunity Employer/Veterans/Disabled

We participate in the E-Verify Employment Verification Program. We are a drug free workplace.

Job Type: Full-time

Pay: $100,000.00 - $125,000.00 per year

Benefits:

• Life insurance
• 401(k)
• Vision insurance
• 401(k) matching
• Dental insurance
• Health insurance
• Retirement plan
• Paid time off

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Washington, DC 20301: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have a DOD Secret Clearance?

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person