Administrative Assistant Jobs

­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­Announcement #
2023-165
Issue Date
06-23-23
Closing Date
07-07-23
Administrative Assistant
Economic Development
Department of Administration
Hourly Wage: $15.43-$17.71Regular/Full-Time
This is a highly responsible administrative support position for the Economic Development Department. Responsible for assisting in planning economic development activities relating to the establishment of tribal enterprises, commercial business development and tribal entrepreneurship training. Responsible for comprehensive administrative management services. Work involves extensive professional research, analysis, networking, program development, filing, assists in processing economic development project plans, proposals, and funding source documentation. Supports the administrative workflow of the economic development staff, timekeeping duties, accounting tasks, records, and inventory management. Work is performed with extensive latitude for independent judgment and self-motivation. Work will be reviewed upon completion to ensure that compliance and professional standards will be met. Assignments are broad in range and on-going.
Examples Of Work Performed

• Tracks and records inventory and maintenance of property, equipment, and vehicles.
• Operates equipment such as computers, printers, copiers, projectors, calculators, or other equipment as required by the position.
• Perform typing with responsibility for accuracy and basic grammar, punctuation, and spelling.
• Run errands and obtains signature of routine documents. Composes routine forms and correspondence.
• When required, analyzes transaction, generates requisitions and purchase orders.
• Provides program orientation for new employees and guidance to volunteers.
• Provides administrative support to the Economic Development Director and staff.
• Assists in gathering data for the Director's monthly report, researching travel data, resolutions, committee actions and project proposals.
• Maintains staff time and attendance files and prepares accurate, up-to-date leave audit records.
• Performs general office duties including to retrieve, open, sort, and distribute incoming/outgoing correspondence, ordering supplies, records and inventory management, timekeeping, and performing basic bookkeeping duties when required.
• Completes assigned duties to ensure work for accuracy, neatness, and conformance with all policies and procedures.
• Maintains inventory of department reference materials, project information, and historical data.
• Maintains standardized records management that allows for security and accessibility to records, including the responsibility for adapting or improving the methods used.

Knowledge, Skills And Abilities

• Familiar with timekeeping and Payroll practices and procedures.
• Knowledge of or ability to learn iSolved Timekeeping System.
• Ability to think conceptually, observe and evaluate trends, analyze data, draw logical conclusions, and make sound recommendations relating to project development.
• Excellent computer skills with the ability to operate all office equipment.
• Ability to handle multiple jobs, prioritize tasks, and adapt to constant interruptions.
• Knowledge of economic development principles and practices.
• Familiar with principles, policies, procedures, techniques, and methods in planning.
• Knowledge of general principles and practices of business administration and office procedures.
• Ability to work under pressure and handle stressful situations as they arise.
• Ability to perform typing at an acceptable level of proficiency.
• Ability to communicate clearly, tactfully, and persuasively orally and in writing.
• Knowledge of planning, organizing, implementing, and monitoring project development.
• Knowledge of or ability to learn Dynamics 365 Accounting System.
• Knowledge of governmental accounting principles, practices, concepts, and terms.
• Knowledge of Yakama Nation personnel policies, regulations, and procedures.

Minimum Requirements

• Must have an excellent time and attendance record.
• Must have high school diploma or equivalent.
• Enrolled Yakama Preference, but all qualified applicants are encouraged to apply.
• Two years of experience as an Office Assistant V or Bookkeeper III.
• Required to pass a pre-employment drug test.
• Must have a valid Washington State Driver's License and be insurable under Yakama Nation guidelines.

Preferred Requirements

• Associate Degree in Business or related field.

NOTICE TO APPLICANTS: The Yakama Nation is an Equal Opportunity Employer.
PRE-EMPLOYMENT DRUG TEST: Is required for Pre-Employment with the Yakama Nation. During employment, tribal employees are also subject to random testing (YN Personnel Policy Manual, Chapter 2.9.6, Section (a), (g), Alcohol and Drug-Free Workplace Policy).
TRAINEE: The Yakama Nation reserves the right to practice Indian Preference by selecting an Indian applicant as a trainee at a reduced pay rate than announced. A training plan is developed to assist employee to reach required qualification requirements and performance level. After completing training plan, work performance will be evaluated. Upon satisfying qualification requirements, employee will obtain entry level pay.
INDIAN PREFERENCE: In efforts to practice Self-Determination, the Yakama Nation grants Indian Preference for employment, promotions, and transfers to its employees and qualified applicants as appropriate. This may limit career opportunities for non-Indian applicants and candidates.
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Preference for employment will be granted to qualified individuals meeting minimal qualification criteria in the following order pursuant to the YN Personnel Policy Manual Section 2.1.

• 6-points= Other Indian (member of a federally recognized tribe).
• 0-points= Non-Indian.
• 2-points= Non-Indian spouse of an enrolled Yakama member.
• 10-points= Enrolled member of Yakama Nation.
• 8-points= Indian (enrolled) spouse of an enrolled Yakama member.
• 8-points= Indian (enrolled) descendant of enrolled Yakama member.

Personnel Policy Manual Section 2.1.4

• Positions funded under non-638 federal funding: 8-points= Indian (member of a federally recognized tribe).

VETERAN PREFERENCE: Is pursuant to Section 402 of the Vietnam Era Veteran's Readjustment Assistance Act of 1974. For verification, must provide a copy of honorable DD-214.
Application points using the weighted point factor system: Disabled Veterans receive 10 points; All other Veteran's receive 5 points.
IMMIGRATION: If selected for employment with the Yakama Nation, you will be required to provide documentation stating you are authorized to work in the United States.
SELECTIVE SERVICE: All males born after December 31, 1959 must be registered with the Selective Service. To our knowledge, you may sign up at the U.S. Postal Service in your local area.
TO APPLY: https://yakama.isolvedhire.com/ Yakama Nation Human Resources, P. O. BOX 151, Toppenish WA 98948.
Phone: (509) 865-5121, X4387, X4833. Fax: (509) 865-8777 email: [email protected]
If you are mailing or faxing application, please state Job Announcement No. on your cover sheet.
Questions, please call the YN Human Resource Office.