Administrative Assistant Jobs

At Pacific Partners Insulation South, a BDI Company, we hire and retain employees who exhibit the following Core Values: Safety, Personal Integrity, Dependability, Commitment, Collaboration, and Excellence. BDI is in the construction industry, primarily insulation however, we do install additional products. BDI encourages team building by hosting numerous events throughout the year from BBQ’s to picnics and training. We appreciate our employees. We are hiring immediately, let us appreciate your talents and come join the BDI family!

Why we love it here: Benefits that include medical, dental, vision, retirement plans, vacation, paid holidays, and plenty of opportunities for growth and advancement!

Your Day-to-day Will Always Look a Little Different, But Includes (but Not Limited To)

As an administrative assistant – billing/accounts receivable clerk you are primarily responsible for invoicing jobs and securing revenue by collecting incoming payments through efficient, consistent operational practices and resolving customer discrepancies in a timely manner.

• Invoice jobs daily
• Strong, clear verbal and written communication skills
• Understanding of basic accounting principles
• Be an active and productive contributor to regular strategic and tactical meetings. Provide support and take ownership of departmental improvement projects
• Excellent attention to detail
• Previous accounting experience a plus
• Process remittances and verify checks are being applied correctly
• Verify job costing, labor and customer pricing is accurate before billing
• Verify PO’s match bid price
• Take credit card payments, enters on converge and e-mails to BDI corporate office for processing
• Ability to multitask
• Deposit checks
• HS Diploma or GED Equivalent (Required)
• Bill commercial jobs, meet all deadlines and process all needed pay apps
• Highly organized
• Registered Notary a plus
• Team Player
• Ability to work under pressure and meet deadlines independently
• Notarize documents as needed.
• Verify that all jobs are complete before billing
• Strong computer skills (required)
• Make collection calls on all past due invoices
• Mail statements the 1st week of every month
• Pre-Lien projects
• Mail Invoices daily
• Assist with month end close outs
• Submit monthly pay apps to builders on or before their deadline
• Strong Problem-solving

Schedule: Monday – Friday (8:00 am – 5:00 pm)

Pay: $20.00 - $23.00 per hour

Position requires a drug test be completed, contingent upon employment and a background check if applicable.

• Lift light to moderate weight
• Sit for extended periods of time
• Use a computer

IBP is an equal opportunity employer.

Job ID: 2023-5002

External Company Name: Installed Building Products

External Company URL: http://installedbuildingproducts.com/

Street: 5207 187th St Building A