Executive Assistant Jobs

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

The global law firm of K&L Gates is seeking a dedicated, resourceful, self-motivated Executive Assistant for the Washington, D.C. office. This role requires attention to detail, understanding business priorities, organizational skills, meeting tight deadlines, juggling multiple critical requests across internal and external stakeholders, and proactively anticipating needs across the practice group. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives inside and outside the firm is critical. The candidate will be comfortable in a fast-paced, goal focused environment while maintaining flexibility and composure.

KEY RELATIONSHIPS
Lawyers, clients, other team members, management, and local and firmwide shared support services staff

ESSENTIAL DUTIES

• Arrange and maintain extensive travel plans and itineraries for both international and domestic travel
• Coordinate and prepare monthly client bills
• Manage extensive and complex calendars for multiple lawyers and professionals in a fast paced and dynamic environment
• Perform other duties required, such as, but not limited to, administrative work, practice development initiatives, and committee project work.
• Prepare and submit monthly expense reports
• Assist with compiling and submitting data for compliance reports
• Assist with overflow work and provide backup support as needed including basic tech support
• Create, edit and format letters and other documents in MS Office and organize and maintain files

EXPERIENCE SKILLS REQUIRED

• Ability to demonstrate initiative as well as accept direction
• High aptitude for learning new skills, processes, and systems quickly
• Excellent oral and written communication skills
• Fluency in all Microsoft Office products
• Prior experience in a similar role in a law firm desired; experience working in professional services or related office preferred
• High School/Secondary School Diploma (or equivalent); College/University degree a plus
• 5+ years of experience
• Detailed and strong organizational skills

Compensation Salary $52,000 - $78,000 / year

The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

BENEFITS

K&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include:

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. All employment decisions will be based on merit, qualifications, competence, and business need. Employment practices will not be influenced or affected by a person’s race, color, religion, sex (including pregnancy, childbirth, or related conditions), national origin, age, sexual orientation, gender identity or expression, marital status, disability, genetic information, military or veteran status, or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of all unlawful harassment including, without limitation, that based on sex, race, age, disability, or national origin. The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact [email protected].