Administrative Assistant Jobs

• Track and distribute entertainment tickets
• Assist with preparation of special projects as requested, such as office emergency plan, guest services binder and directory updates
• Compose internal memos and external correspondence for senior management and review all documentation
• Make travel arrangements for DOA, Administrative Support Manager, and Facilities Manager
• Perform and prepare charts and reports related to firm, market and miscellaneous research
• Prepare agenda for office management committee and/or partner meetings, schedule conference rooms, monitor follow up action items per DOA request
• Assist in meeting and event planning and organization
• Prepare weekly bulletin for Boston and San Francisco offices
• Other duties as assigned
• Follow up as needed with Firm and office vendor contracts
• Process sponsorship requests
• Responsible for the administration of specific programs and processes
• Serve as liaison to employees for direction as to which departments can assist with various requests
• Handles the assigning of new personnel extensions
• Collaborates with Business Development, Community Relations, Pro Bono and Human Resources to execute annual office-wide events
• Communicate regularly with office and Firm Management
• Train new employees on administrative procedures, company policies, and performance standards
• Assist in maintaining records regarding leases and subleases related to the resident office
• Contact subtenants regarding their payments and requests
• Assist Administrative Support Manager with PG Admin Support Teams out of office requests, timecard approvals and any other administrative requests
• Works as the WISP site coordinator to facilitate vacate and move requests
• Answer phones, oversee calendar, draft correspondence, and other documents, and maintain files
• Communicate firm procedures with all office personnel
• Assist with annual budget review, monitor expenditures, and provide recommendations to DOA
• Assist with the preparation of the office Business Resumption Plan
• Oversee established security standards and procedures
• Coordinate Firm’s social events - receptions, outings, etc. in conjunction with the DOA, Office Managing Partner, and the Administrative Support Manager
• Maintain office page content on MorganNet
• Serves as liaison between The Active Workplace and gym membership
• Process expense reports/reimbursements, including parking and catering invoices

• Demonstrated proficiency in Microsoft Excel, Outlook, Teams, and PowerPoint, as well as WebEx
• Bachelor’s degree and one (1) year of internship or professional experience preferred; or equivalent combination of education and experience
• Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently and as part of a team
• Flexibility to work overtime is required
• Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion
• Professional services industry experience a plus

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information.

Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

If you are interested in applying for employment with Morgan Lewis and need special assistance or an accommodation to use our website or to apply for a position, please call or email the following contacts:

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at [email protected].