Executive Admin Assistant Jobs

Seeking an Executive Administrative Assistant with experience providing comprehensive support to Executives. The ideal candidate is polished, dynamic, has the ability to anticipate needs and works with a sense of urgency while maintaining a high level of professionalism and confidentiality. This is a full-time position with benefits and will require working onsite at firm.

Key Responsibilities:

• Review correspondence and escalate accordingly.
• Build and maintain relationship with internal and external contacts.
• Other administrative tasks/projects/duties as assigned and occasional errands outside the office.
• Provide sophisticated calendar management; make judgements and recommendations as needed. This will include, but is not limited to, in-person meetings, video-conferences, travel arrangements (private and commercial), visa requirements and other matters.
• Maintain filing system for easy retrieval of physical or electronic documents.
• Light accounting-related tasks.
• Event management - organize parties and events.
• Manage expenses and keep detailed logs.
• Project management and serving as gatekeeper.

Qualifications:

• Strong ability to take ownership and execute projects.
• Ability to work well both on a team and also as an independent contributor.
• Strong customer service skills and high level of professionalism and confidentiality.
• High attention to detail.
• Ability to multi-task and prioritize multiple time-sensitive deadlines.
• Strong verbal and written communication skills.
• Experience with general accounting tasks is a plus.
• Bachelor degree in Business Administration preferred but not a must
• 2+ years of experience simultaneously supporting multiple Executives, ideally in a fast-paced or startup environment
• Excellent judgement is key as well as ability to respond quickly to situations that require quick turnaround.
• Strong problem resolution, negotiation and closing skills.
• Strong sense of urgency and at ease working in a fast-paced environment.

Submit resume in confidence to [email protected]