Events Coordinator - Niagara County Community College

Position Details

Position Information

Position Title Events Coordinator

Position Category Full Time Staff

Position Status 12 Month

FLSA Exempt

Advertised Salary $51,900 - $59,685

Department Public Relations & Event Management

Working Hours Monday - Friday (Evening and weekend hours may be required)

General Description

Niagara County Community College has an exciting opportunity for a highly motivated and talented individual to join our dynamic Public Relations team as an Events Coordinator. As an Events Coordinator, you will play a crucial role in planning, organizing, and executing a wide range of events, ensuring their success and creating memorable experiences for clients and attendees. This is a full-time, 12-month, college funded administrative position reporting to the Director of Public Relations.

This position will work with both campus constituents and external clients from initial inquiry through event execution, providing guidance and exceptional customer service. The Events Coordinator will spearhead initiatives to drive new business and improve communication. This position is responsible for planning, communicating and assessing the services associated with external events including managing reservations, billing and scheduling of campus facilities not associated with the College’s academic course schedule. The Event Coordinator will also lead high-level events including Commencement, the Gingerbread Wonderland, semi-annual campus-wide convocations, and other minor College-wide events coordinated by the Public Relations Office.

To be successful in this role individuals must have exceptional oral and written communication skills for dealing with clients, vendors and staff. Strong organizational and planning skills to coordinate the actions of multiple parties. Creative thinking skills to assist in event design and logistics. Multitasking ability necessary to move from one task to another at a fast pace. Good networking skills to build relationships with vendors and suppliers and attract new customers.

As An Employee, You Can Expect

Niagara County Community College’s ( NCCC ) exceptional work environment fosters growth and personal fulfillment.

Work-Life Balance: When employees can balance their work and personal lives, they are happier, more productive, and better positioned to support our students. At NCCC , generous paid time off, holiday and leave policies make this possible. Our college closes for winter break from late December through early January and a week in mid-March for spring recess. In the summer, employees observe a four-day work week, allowing them to enjoy all that western New York has to offer.

Professional Growth: NCCC cares about employees’ professional advancement and development. You will have access to ongoing training, programs and workshops. We support career growth and encourage employees to pursue further education.

Welcoming Culture: NCCC values the principles of equity, diversity, inclusion and social justice as they create a sense of belonging for our students and employees. We foster a collaborative culture that respects and appreciates different perspectives, ideas, and backgrounds which contribute to the richness of our institution. We believe that our diverse, inclusive community enriches the experiences of students and employees alike.

Meaningful Work: At NCCC , your work will have a direct impact on the lives of our students and the region we serve. Our college is for all who are passionate about teaching and focused on supporting students. Our small class sizes facilitate engagement. You will shape students’ futures, prepare them for successful careers and empower them to contribute to society. Your dedication and expertise will propel students to achieve their educational goals.

Become part of an institution that values employees, positively impacts students’ lives and invests in its community.

Typical Work Activities

• Research bringing groups to NCCC during off-peak academic times that could use the campus residence halls and other facilities that are underutilized.
• Other duties as assigned by the Director of Public Relations and the Assistant Vice President of Institutional Advancement.
• Gather information about the Client’s (internal and external) objectives. Act as a liaison between the Client (internal and external) and other College entities as necessary.
• Collaborate with the Public Relations team and others on various projects.
• Effectively and professionally communicate event planning details with campus offices and external stakeholders
• Schedules spaces, assists in the coordination of arrangements for outside organization events, and guide users in contacting other campus services (Dining Services, Campus Police, Facilities, OIT ) as necessary for the events booked in college facilities.
• Manage event project plans, including event timeline, budget, major event deadlines, roles and responsibilities of on campus personnel and volunteers.
• Serve as the primary coordinator and point-of-contact in the effective planning, organization, and execution of campus-wide events including, but not limited to: Commencement, Gingerbread Wonderland, The NCCC Foundation Gala, semi-annual campus-wide convocations, College participation in external events such as parades, fairs, and smaller public relations events as necessary.
• Collaborate with Public Relations staff to create and develop engaging marketing and collateral materials to cultivate facility rental and increase revenue for various campus services.
• Coordinate the event reservation schedule for internal reservations making sure offices follow through with work orders, technology requests, and Dining Services banquet orders. Assist in the preparation of permits and other documents, filing, and the accurate collection of outstanding fees/documents related to the event.

Essential Functions

Ability to navigate relationships with diverse populations. Ability to operate computers for using word processors, spreadsheets, and e-mail. Must be able to lift and carry at least 50 pounds and to physically perform the typical work activities. Must be able to work a flexible schedule including nights, and weekends depending on the needs of the College.

Required Qualifications

• Strong organizational and planning skills to coordinate the actions of multiple parties.
• Five (5) years full-time experience in event planning and execution.
• Multitasking ability necessary to move from one task to another at a fast pace.
• Exceptional oral and written communication skills for dealing with clients, vendors and staff.
• Creative thinking skills to assist in event design and logistics.
• Bachelor’s degree in a field related to event planning or marketing and
• Good networking skills to build relationships with vendors and suppliers and attract new customers.

Desirable Qualifications

• Knowledge of risk management to identify potential legal liabilities and take steps to mitigate them.
• Master’s degree in a field related to event planning or marketing
• Three (3) years full-time experience in event planning and execution experience.
• Certification in event planning.

License(s)/Certifications

About NCCC

Our college nurtures and empowers its students and employees in ways that recognize and value our common humanity as well as the richness of our diversity. NCCC offers high-quality academic programs leading to degrees and certificates which are supported by outstanding student services in an inclusive and welcoming environment. NCCC provides a variety of cultural, social, and international experiences, as well as community education and workforce development that supports economic development that positively impacts the quality of life of valued stake-holders. The College operates through a collegial model of shared governance and transparency, and is accountable to meet the highest standards of professionalism and integrity.

Established in 1962, NCCC offers a comprehensive and vibrant learning environment with an enrollment of approximately 2,849 students (Fall 2022 semester). The student to faculty ratio is 12:1, providing a high degree of personalized attention and connection between students and faculty.

The NCCC campus, located in Sanborn, NY, offers easy access to both Buffalo, NY and Niagara Falls State Park, and is minutes from the Canadian border. The campus is centrally located between the county’s three main cities of Lockport, Niagara Falls, and North Tonawanda. NCCC serves the community in two locations within Niagara County, at the Sanborn campus, and at the Niagara Falls Culinary Institute, located in the heart of downtown Niagara Falls.

NCCC continues to actively expand with the recent opening of its Learning Commons Center, a $25 million dollar project on the Sanborn campus. In just a short period of time, it has become the nucleus of the campus; a place for faculty to collaborate and help students develop critical thinking skills while incorporating state-of-the-art technology and innovative student support services.

NCCC welcomes applicants who are committed in helping us fulfill our mission and to reach our vision of being a leader in providing a dynamic, high quality, educational environment responsive to current and emerging needs of our students and community. At NCCC we embrace diversity and promote inclusion throughout the institution and seek candidates who share those principles and encourage applicants from all backgrounds to apply to our positions.

EEO Statement

NCCC does not discriminate and prohibits harassment or discrimination related to any protected category including creed, ethnicity, citizenship, national origin, sex, gender, pregnancy, disability, marital status, political or social affiliation, age, race, color, veteran status, military status, religion, sexual orientation, domestic violence status, genetic information, gender identity, gender expression or perceived gender. Women, minorities, veterans and individuals with disabilities are encouraged to apply.

Posting Detail Information

Posting Number S239P

Open Date 06/29/2023

Close Date

Open Until Filled Yes

Special Instructions Summary

For full consideration applications must be submitted by July 30, 2023. if a viable candidate is not found during the initial review, applications submitted after July 30, 2023 will be considered.

Qualifications

Persons meeting the required qualifications as stated above should submit the following

Niagara County Community College considers only those applications that clearly demonstrate the applicant meets all required qualifications as indicated on the posting, please review the qualifications before applying.

• Cover letter that addresses each of the qualifications
• Resume
• Unofficial transcripts
• Names and contact information for three (3) current, work related references

Incomplete packets will be rejected for lack of information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• 2-4 years
• No experience
• * How many years of full-time experience in event planning and execution do you have?
• * Do you have at least a Bachelor's degree in a field related to event planning or marketing?
• 5 or more years
• 1-2 years
• Yes
• No

Documents Needed to Apply

Required Documents

• Cover Letter
• Transcripts
• Resume

Optional Documents

• Certifications/Licenses
• Letter of Recommendation
• Transcript 3
• Transcript 2