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Es Manager - Event Planning

Company

Brown Brothers Harriman
Address , New York, Ny
Employment type FULL_TIME
Salary $100,000 - $130,000 a year
Expires 2023-06-11
Posted at 1 year ago
Job Description
At Brown Brothers Harriman, we believe no job is too big or small for any of us to handle if it helps our clients. We value passionate, committed people who enjoy collaborating with others to find new solutions to complex business challenges. We are looking for the type of person who speaks their mind, truly listens, and steps outside their role to add value wherever they can. Someone who is driven to get things done and views obstacles as an exciting challenge that demands a creative solution. Above all, we seek someone who takes great pride in their work and is inspired and motivated by their role in protecting and enhancing our client’s financial well-being.
If you are looking for an entrepreneurial environment where you can learn and thrive, Brown Brothers Harriman is the right place for you.
Join us as an ES Manager - Event Planning!
The ES Manager – Event Planning will be responsible for the management and for driving the global strategic direction of Event Planning within Enterprise Services. The ES Manager – Event Planning will oversee experienced industry professionals across multiple offices with the ability to manage administration and logistics in a busy meetings and event environment. The incumbent must be able to anticipate project needs, prioritize work, meet deadlines with little supervision, and be willing to work evenings and weekends as necessary. The ES Manager – Event Planning provides outstanding client service, is an enthusiastic professional and is able to build relationships with internal and external clients and vendors.
RESPONSIBILITIES
Productivity & Management & Process Improvement
  • Develop and maintain relevant management reporting on all Event Planning vendors.
  • Build rapport with key line of business managers to drive the team’s role toward a value add service.
  • Review and enhance procedures to increase efficiency of the event planning process and minimize wasted time.
  • Review the workflow schedules as they correspond to staff coverage and overtime requests.
  • Enhance procedures to include service level agreements for the various tasks associated with the team’s activities.
  • Identify technology tools to assist in the delivery, control, and reporting of event services. Develop business cases for the procurement and implementation of said tools.
  • Drive continuous process improvements on the product output of the Event Planning
Event Planning & Production
  • Negotiates space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor (florals, linens, color schemes, etc.).
  • Gather information on each project to achieve quality event productions.
  • Drives innovation and technology advancements that make the team more efficient and productive in their daily tasks;
  • Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
  • Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.
  • Propose new ideas to improve the Global event planning and implementation process
  • Close out all events as required.
  • Serve as liaison with vendors on event-related matters.
  • Manages on-site production and clean up for events as necessary.
  • Create and revise room layouts for each event.
Event Administration
  • Assist with preparing budgets and provide periodic progress reports to clients for each project.
  • Prepare and modify event contracts as requested
  • Keep track of event finances, including invoicing and monthly management reporting.
Client Service
  • Review client inquiries for professional and expedient processing by the team.
  • Lead staff by setting high standards, providing a thoughtful approach, having a committed attitude, and by being an effective representative of the division.
People
  • Conduct regular scheduled meetings with the team for delegation of tasks, follow-up and staff development.
  • Develop employees by providing training, mentoring, performance management, succession planning as well as appropriately challenging assignments and assistance with career planning. This includes accountability for partnering with HR on recruiting, hiring and orientation.
  • Administer Performance Appraisals for direct reports.
  • Cultivate staff relationship across all Enterprise Services locations.
Education level and/or relevant experience(s)
  • 5+ years Event Planning experience required
  • 5+ years experience managing a team of professionals
  • BS Degree or the equivalent required
  • 8+ years relevant experience
Knowledge and skills (general and technical)
  • Excellent communication skills; including written and verbal and proofreading skills
  • Excellent client services skills
  • Team player but also able to work independently with little supervision
  • Negotiating skills
  • Strong interpersonal skills both in person and over the phone with the highest level of professionalism
  • Ability to multi-task; managing multiple projects and work assignments, all with great attention to detail
  • Proficient PC skills (Word, Excel, PowerPoint, Access, Mail Merge, Email & Internet Research)
Other requirements (licenses, certifications, specialized training, physical or mental abilities required)
  • Available to work overtime when necessary
  • Energetic and positive attitude
BBH’s compensation program includes base salary, discretionary bonuses, and profit-sharing. The anticipated base salary range for this role is $100,000 to $130,000, which is specific to New York, NY and may differ in other locations due to cost of living and labor considerations. Base salaries may vary based on factors such as skill, experience and qualification for the role. BBH's total rewards package recognizes your contributions with more than just a paycheck—providing you with benefits that enhance your experience at BBH from long-term savings, healthcare, and income protection to professional development opportunities and time off, our programs support your overall well-being.
What We Offer:
  • High-quality benefits program emphasizing good health, financial security, and peace of mind
  • Volunteer opportunities to give back to your community and help transform the lives of others
  • A culture of inclusion that values each employee’s unique perspective
  • A collaborative environment that enables you to step outside your role to add value wherever you can
  • Opportunities to grow your expertise, take on new challenges, and reinvent yourself—without leaving the firm
  • Direct access to clients, information and experts across all business areas around the world
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, creed, marital status, sexual orientation, gender identity, disability status, protected veteran status, or any other protected status under federal, state or local law.

Salary Range
BBH’s compensation program includes base salary, discretionary bonuses, and profit-sharing. The anticipated base salary range shown above is only for the New York City and/or Jersey City location(s) and may differ in other locations due to cost of living and labor considerations. Base salaries may vary based on factors such as skill, experience and qualification for the role. BBH's total rewards package recognizes your contributions with more than just a paycheck—providing you with benefits that enhance your experience at BBH from long-term savings, healthcare, and income protection to professional development opportunities and time off, our programs support your overall well-being.