Event Specialist Jobs

A top international law firm has an opening for a Specialist, Business Development Events in their New York office.

The Specialist, Business Development Events will:

• Book and source venues and vendors, negotiate with providers, handle all event contracts and terms, manage resources, coordinate logistics before, during and after events and programs;
• Must be willing to work weekends and evening hours at event venues to ensure logistics are running smoothly;
• Conduct domestic and international venue research;
• Provide updates to key internal stakeholders on attendance, deadlines and deliverables;
• Handle all aspects of event logistics including coordinating with any vendors, key internal and external stakeholders, invitations, email communications, confirmations and post-event follow up;
• When applicable, work with the internal Conference Center and/or Caterer and IT to coordinate logistics including catering/menu selections, booking of appropriate rooms/layout, day-of staff assistance, Audio Visual set-up, etc. for internal office events;
• Create and manage event specific budgets, timelines and milestones for events;
• Assist with the firm’s annual partner meeting;
• Handle additional related projects as assigned.
• Strategize with the business development team to conceptualize and source ideas and venues for client development events;
• Plan, manage and execute client facing business development events, as well as internal events as requested;
• On-site event management and post-event follow-up including final cost reporting, follow-up correspondence and activity tracking;
• Coordinate all event details including decisions about menu, décor, entertainment, security, photography, videography, and agenda;
• Must be willing to travel when necessary;
• Organize events in conjunction with conference sponsorships;

Proficiencies:

• Experience working with production companies, DMC’s and hotels and supporting large conferences;
• Outstanding initiative and problem-solving capabilities with a resourceful and driven attitude.
• Outstanding project management skills and ability to execute projects in a manner that keeps all stakeholders aware of progress, developments, challenges and opportunities;
• Excellent verbal and communication skills, including attention to detail and proofreading;
• Proficiency in contract negotiations and terms;
• Works well in a fast-paced environment with shifting priorities to meet time-sensitive deadlines, as well as manage multiple projects simultaneously; and

Qualifications:

• Law firm and/or professional services experience (preferred).
• At least 5 years’ experience in event planning (required); and

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

The salary wage range that we expect to pay for this position is a minimum of $82,300 and a maximum of $116,050 annually. The actual pay wage may vary based on experience or other relevant factors.

Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:

• And more!
• Transportation Allowance and Commuter Benefits
• Professional Development Programs
• 10 paid holidays per year, and a generous PTO program
• Bright Horizons (Back-up child care, elder care and online tutoring)
• Wellness programs (Employee Assistance Program, mental health and well-being events)
• Anniversary Bonus Program
• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short and Long Term Disability
• Dependent Care
• Employee discounts
• Pet Insurance
• Family Support including Paid Parental Leave and Fertility coverage
• Voluntary 401k plan and profit sharing
• Auto/Home/Legal Insurance