Director - Property Management

Essential Duties and Responsibilities:

Property Management:

• Manage and coordinate maintenance or capital improvement projects so that tenants experience a minimum of business interruption
• Oversee, manage and/or perform other property management functions required of the position and assigned project(s)
• Oversee the management of third-party building engineers
• Perform property management functions to include, but not limited to, physical inspection of the property and tenant spaces at least once a month or as needed
• Oversee and track that capital projects scheduled in the budget are completed on time and on budget
• Oversee and track that routine annual/quarterly maintenance projects are completed on time and on budget
• Perform accounting functions using the Company’s management control system

Financial Reporting:

• Prepare/participate in the development of the annual property operating budgets
• Reconciliation of financial statements and ledgers
• Review outstanding AR issues
• Reconciliation of operating expenses
• Perform/prepare weekly, monthly, quarterly and annual reports in accordance with Company protocols and requirements
• Timely collections of monthly rents

Tenant/Life Science Community Relations:

• Develop relationship with management and facility representatives for each client tenant
• Respond quickly to tenant requests and questions on an as needed basis
• Participate in industry events in order to maintain and expand the Company’s presence in the science and technology communities

Property Operations/Tenant Improvement Support:

• As directed by the Company’s senior management, support tenant buildouts and mechanical and other major building system upgrades, including capital project oversight and implementation
• Participate in property operations set-up to include, but not limited to, back-of-house operations, major building equipment commissioning and operations and engineering team oversight
• Support tenant improvement projects to include, but not limited to, work letter administration, tenant plan review, architect and contractor engagement and management, budget and tenant improvement allowance monitoring and management and project close-out

Facilities Services:

• Arrange proper communication with tenants to ensure maintenance and repairs are handled properly and efficiently
• Provide as needed or assist in monitoring/troubleshooting building mechanical systems and security systems with some on-call responsibilities
• Provide as needed or assist in technical support for facilities maintenance working with vendors to correct problematic HVAC issues
• Coordinate with tenants, tenant contractors and landlords contractors to minimize disruptions or loss of essential services with the goal to allow for completion of TI and Capital projects
• Recommend Capital improvements and operational changes for existing facilities to further corporate sustainability
• Provide as needed or assist in the planning and implementation of capital construction projects, specifically as it relates to building support and maintenance

Qualifications and Experience:

• Life science experience, a plus
• Computer proficient skills with strong knowledge in spreadsheet preparation and working experience with all Microsoft Office Products, including but not limited to Excel, Word, Outlook, Angus, JD Edwards and with skills to learn proprietary software systems utilized by the Company
• Bachelor’s degree required
• Experience in all phases of property operations, inclusive of asset and property management functions
• 5+ years of proven and documented success in the asset/property management industry with direct practical experience setting up operations, operating and managing sophisticated facilities
• Experience with tenant improvement projects
• The expected base salary range for this position is $100,000 USD to $120,000 USD annually. This salary range is an estimate, and the actual salary may vary based on the consideration of many factors, which may include, but are not limited to: the individual’s knowledge, experience, education, qualifications, skills, job location, and the Company’s compensation practices.
• Strong technical knowledge of building operations required
• Strong communication skills are required
• Knowledge of key liability and legal issues in property management
• Experience with complex, highly technical commercial building system applications
• Enjoyment of all aspects of customer service from development of systems to delivery of service-to-service follow-up