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Coordinator, Office Services Jobs

Company

Sony Electronics
Address , New York
Employment type FULL_TIME
Salary $45,000 - $50,000 a year
Expires 2023-10-18
Posted at 8 months ago
Job Description
Sony Music Publishing is the leading global music publisher, which is home to world-class songwriters, legendary catalogues, and industry-leading synchronization licensing and production music businesses. With an international network of 38 offices, Sony Music Publishing represents many of the most iconic songs ever written by celebrated songwriters such as The Beatles, Bob Dylan, Aretha Franklin, Marvin Gaye, Michael Jackson, Carole King, Queen and The Rolling Stones, as well as contemporary superstars including Beyoncé, Ed Sheeran, Pharrell Williams, Lady Gaga, P!nk, and Sam Smith.
Job Purpose: The Office Services Coordinator (OSC) is the first point of contact for Sony Music Publishing’s office and is responsible for setting the tone and creative atmosphere of the office in a positive and productive way. The OSC will be a dedicated and extremely service-driven facilities professional who is highly motivated, proactively engaged in managing the daily activities of general office operations, has a strong sense of initiative, and maintains the highest level of discretion and confidentiality.
What You’ll Do:
Front Desk:
  • Route high volume of main phone line calls to appropriate contact/department
  • Manage floor lobby and front desk area experience; actively welcome and greet guests
  • Collaborate with employees and assist clients during general office visits and meetings
Office Services:
  • Common Areas – manage lobby and general pantry area; coordinate conference room availability and upkeep; assist with meeting prep (supplies, catering, audio/visual), etc.
  • Directory – partner with PX and IT to proactively update office directory and floor plan; submit departmental rent allocations to Finance
  • Messenger – prep and coordinate shipments and/or messenger service with Mailroom
  • Equipment – coordinate copier/machine maintenance and routine piano tuning
  • Facilities – partner with corporate Facilities team on work request forms and repairs, internal office moves, new hire setups and exits, general office design, furniture, etc.
  • Purchase Card – track and submit accurate accounting to Finance
  • Supplies – accurately track and reconcile multiple vendor accounts; procure general inventory; organize and restock pantry, supply closets, and Wellness Room amenities
  • Liaise with nearby satellite office (offsite) for standard or urgent facility items, as needed
Safety and Security:
  • Ensure company office protocols are upheld including any current COVID-19 policy
  • Serve as member of your floor Safety Team and as central point person for all safety and security processes and drills
  • Liaise with corporate Security team, as needed
Other:
  • Other responsibilities as assigned
  • Assist with coordination of Summer Internship Program including desk prep and seat assignments, building tours, and safety protocol
  • Participate in company Culture Committee; liaise with committee members, PX, and Finance to coordinate and manage company-wide events (catering, audio/visual, etc.)
Who You Are:
  • Must be able to work in the office Monday-Friday, 9:00am-6:00pm daily (including required breaks); variations in work volume may require extended working hours for evening and late-night events
  • Excellent and clear communicator (written and verbal) with positive interpersonal skills
  • Proactive in taking initiative while staying organized and solution-oriented
  • Ability to lift up to 25 lbs.
  • Intrinsically punctual – an absolute must
  • Keen sense of spatial awareness with strong attention to detail and savvy organizational skills
  • Must be authorized to work in the United States
  • 2 years of previous facilities, reception, and/or administrative support preferred
  • Proficient in Office 365 including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
  • Aligns with Sony’s Purpose and Values
  • Self-starter with ability to work both independently and with others
  • Able to manage multiple tasks and projects while producing excellent results in a timely manner
  • Respectfully able to engage and support a diverse office flow including executive, financial, technical, and creative teams in an effective, efficient, and collaborative manner
What We Give You:
  • Time off for a winter recess
  • You join an inclusive, collaborative, and global community where you have an opportunity to fuel the creative journey
  • An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401(k) + employer matching
  • A modern office environment designed to foster productivity, creativity, and teamwork
  • We invest in your professional growth & development
  • Flexible time off
  • Voluntary benefits like company-paid identity theft protection; resources for pets; wellness, mental health, and meditation resources; industry-leading fertility coverage; fully paid leave for childbirth or bonding; fully paid leave for caregivers; programs for loved ones with developmental disabilities and neurodiversity; subsidized back-up child and elder care; and reimbursement for adoption, surrogacy, tuition, and student loans
DISCLAIMER:
The anticipated annual base salary for this position is $45,000-$50,000. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.
Sony is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.
EEO is the Law
EEO is the Law Supplement
Right to Work (English/Spanish)
E-Verify Participation (English/Spanish)
While SMP does not require employees to be vaccinated against COVID-19, there are certain Sony offices that require employees to be vaccinated in order to enter. If you will be located at or travel to those offices, you will be required to be fully vaccinated to enter. The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccination status or any indication of a possible request for a vaccination accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.