Office Coordinator Jobs

Organization

BSR® is a sustainable business network and consultancy focused on creating a world in which all people can thrive on a healthy planet. With offices in Asia, Europe, and North America, BSR® provides its 300+ member companies with insight, advice, and collaborative initiatives to help them see a changing world more clearly, create long-term value, and scale impact. Visit www.bsr.org for more information about BSR’s 30+ years of leadership in sustainability.

We are proud to say that we have a team of some of the most talented and motivated people working on sustainability in our global offices in Copenhagen, Guangzhou, Hong Kong, London, New York, Paris, San Francisco, Shanghai, Singapore, Tokyo, and Washington, D.C.

Position Overview

Coordinators are responsible for providing high-quality administrative and research support across or within BSR’s Shared Services functions. The Office Coordinator role supports the team for the benefit of internal clients and external partners and suppliers.

The Office Coordinator will provide general office support duties for BSR’s New York office and will report to the People Operations Manager. As the first point of contact for visitors, the Office Coordinator will set the overall tone of the experience with BSR of many of our member companies and clients. This role also provides the candidate with opportunities to gain exposure to many areas including People Operations, Office Management, Executive Support, and Consulting Services. Therefore, a strong commitment to professionalism and quality service combined with the ability to organize, multitask and be flexible is essential.

This position is hybrid, with a minimum of three days of on-site work in New York City and up to two days of remote work. The on-site requirement may be greater than three days depending on need – for example during weeks with several on-site events occurring in the New York office.

Responsibilities

Employee Experience: Greets and assists all incoming visitors; Works to monitor workstations and common spaces (conference rooms, kitchen, staff lounge, etc,) to ensure professional environment is maintained; Coordinates with IT support to ensure proper function of video conferencing services on-site; Keeps kitchen pantry stocked with basics (coffee, tea, fruit); Organizes office events including retreats, team offsites, weekly team meeting, holiday party and regular team lunches with help from Fun Committee; Creates inclusive, collaborative, and rewarding culture for all employees affiliated with the New York Office including remote employees.

Office Administration : Responds to general inquiries through email, BSR website, voice mail and in person; Serves as first point of contact for building management and attends quarterly tenant meetings; Provides general distribution of staff and building announcements via email; Collaborates with other BSR office managers/coordinators to ensure processes are communicated and aligned globally (e.g., disaster preparedness, emergency call tree, organizational chart, visiting BSR employees, etc); Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement and procedure for office; Manages BSR correspondences including sorting and dispersing incoming mail and faxes and processes all outgoing mail; Orders and distributes all office supplies and distribution of staff business cards. Keeps supplies organized and reviews items to keep ahead of supply needs, removing unwanted supplies as needed; Manages vendor communications to ensure day to day needs are met (e.g., office close dates).

People Operations: Support People Operations processes such as onboarding and offboarding; Assist with ad-hoc projects.

Executive Support: Calendar and expense report management for Directors and above (5 – 7 people) affiliated with the New York Office; Provide administrative support (meeting facilitation, detailed note taking, travel planning) as needed.

Qualifications

• High ethical standards and commitment to BSR core values of leadership, respect, and integrity
• Excellent English-language written and verbal communication
• 1 – 3 years of Office Coordinator/Administrative Assistant experience
• Experience with Microsoft Office tools, especially Outlook, Word and Excel
• Experience or interest in Human Resources a plus
• A positive attitude, focus on teamwork, entrepreneurial mindset, proactive problem-solving skills, strong organizational skills, and keen attention to detail are key attributes
• Any offer of employment is conditioned upon the successful completion of a background investigation.
• Capacity to work and thrive in a growing, fast-paced, and entrepreneurial organization with a collaborative environment

Diversity

BSR is committed to Diversity, Equity, and Inclusion. As a global organization, BSR strives to represent a culmination of different perspectives, backgrounds, cultures, and ideas. BSR encourages employees to be themselves and share their unique stories, as these initiatives foster a global environment of creativity, forward thinking, and open-mindedness. These values drive the innovative work of our staff and support BSR’s overarching mission to build a just and sustainable world.

At BSR, discrimination because of age, race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender identity, gender expression, sexual orientation, military or veteran status, or any other status protected by regional laws, is not condoned. BSR strives to maintain a fair and inclusive working environment. Thus, these factors do not influence recruitment, performance management processes, and project assignments. BSR aims to support necessary accommodations and has a zero-tolerance policy for discriminatory behavior and retaliation in response to the needs of our employees.