Office Coordinator Jobs

The Front Office Coordinator is responsible for providing the best impression of the services SIR can provide by anticipating and responding to the needs of clients, vendors and the public, while maintaining a personable, team-oriented and professional disposition. The Front Office Coordinator is also responsible for providing general administrative support to fellow staff and sales associates.

Requirements: Minimum education high school diploma, bachelor’s degree preferred. Excellent verbal and written communication skills and professional dress are required. Must demonstrate a positive and proactive attitude and be able to multitask and problem solve. Proficient in Word, Outlook, Excel, Adobe, Microsoft 365 and general IT/computer skills.



Primar y Res p onsibilities

• Assisting Listing Coordinator in posting open houses
• Referral network database (Referral Coordinator)
• Sending agreements and various other documents to clients to DocuSign
• Answering phones and routing to appropriate party
• Drafting of Exclusives and Disclosures
• Maintaining the general appearance and upkeep of the lobby, conference rooms, café and other common areas
• Greeting agents and guests
• Coordinating UPS & Messenger shipments
• Ensuring copiers are stocked as well as supply stations around the office and the café
• Drafting of outside SIR network referral agreements
• Assisting agents with board packages (typing, copying, collating, etc.)
• Drafting of Extensions
• Order office supplies as needed and keeping supply room organized (coordinate with other staff and Maintenance)
• Sending agreements to EVP to DocuSign
• Assisting IT dept and agents with basic IT functions and ticket entering/follow up.

Secondar y Res p onsibilities

• Scanning checks when OA and OC are out of office
• Uploading signed exclusives to Transaction Manager
• Assisting agents with various tasks (computers, copiers, etc.)
• Ordering building ID cards for new agents and canceling cards for agents leaving
• Backup to Listings Coordinator when they are out of the office (all elements of listing entry)

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$25.00 - $25.85 ; At Anywhere, actual compensation within that range will be dependent upon the individual’s skills, experience, and qualifications.