Office Services Lead Jobs

Preparing expenses and booking travel for department managers

3-5 years office services experience with a highly professional organization, law firm or financial services firm, a plus

Excellent organization and communication skills

Demonstrates ability to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy

Has excellent attention to detail and independently executes responsibilities with an appropriate sense of urgency and follow-through

Daily and ad hoc reception relief coverage

At least 6 years of experience in facilities/event management/hospitality along with 2 years of supervisory experience

Facility Management: Managing and maintaining the physical office space, including coordinating repairs and maintenance, ensuring a safe and comfortable working environment.

Vendor Management: Establishing and maintaining relationships with vendors and service providers, such as food/delivery service, cleaning services, and maintenance contractors.

Team Management: Supervising and leading a Facilities team member, providing guidance, on-the-job training, and support as needed.

Ability to multitask and manage organization and administrative aspects of multiple events and facilitate communications between all relevant parties

High emotional intelligence with experience in negotiation, conflict resolution, effective communication

Manage floor lobby and front desk area experience; actively welcome and greet guests

Participate in company Culture Committee; liaise with committee members, PX, and Finance to coordinate and manage company-wide events (catering, audio/visual, etc.)

Purchase Card – track and submit accurate accounting to Finance

Directory – partner with PX and IT to proactively update office directory and floor plan; submit departmental rent allocations to Finance

Keen sense of spatial awareness with strong attention to detail and savvy organizational skills

Able to manage multiple tasks and projects while producing excellent results in a timely manner

Education equivalent to graduation from high school

Successful completion of validated skills and aptitude tests (SASS EEI test)

EEO is the Law Poster

Excellent time management and organizational skills

Coordinates office relocations and set ups with firm management and team members

Minimum of 2 years supervisory/managerial experience

Creates and manages departmental budgets and vendor invoices; manages the annual facilities and operations budgets for the office location

Strong written and oral communication skills

Advanced knowledge of relevant equipment and services related to copy, scan, print, mail, shipping, and couriers

Willing and capable to offer assistance to others when needed.

Minimum 1 - 3 years of office experience required. (Experience working in a law firm is a plus, but not required.)

Copy, scan, print and/or bind documents accurately as assigned

Sort, process and deliver incoming mail and packages

Log and process incoming and outgoing faxes

Handle distribution of intra-office mail

Coordinate with property management processing work order tickets,

Support Office Manager with Vista’s return to the workplace safety planning and implementation

Develop and maintain supplies and F&B inventory

Sort and distribute mail and packages

Support in-office meetings, including setting up conference rooms with materials, catering, and post meeting cleaning up

Act as backup for receptionist for daily breaks and vacation coverage

Must have good customer service & communication skillsets (prior experience in a corporate environment, a plus)

Prior work experience in a service-related, customer-facing position, a plus

Able to communicate in a positive, professional manner with executive-level customers via phone, text, IM, emails, etc.

Able to train and provide back-up support in any contracted service on the account

Able to lift / move up to 40 pounds alone (ex. packages, tables, chairs) throughout the day

Must have a valid driver's license and a good driving record

Co-facilitates meetings with the administrative team for troubleshooting issues and organizes agendas for meetings with management.

Works with building management to coordinate general maintenance and janitor services for the office and to share related updates with employees.

Excellent oral and written communication skills.

Strong and assured customer service skills.

Prompt performance of all tasks and responsibilities, complying with organizational policies and standards.

Provides support to any executive team member visiting the office.

Knowledge in DME supplies and Insurance

Good computer skills working in multiple systems

Develops and maintains knowledge in medical terminology, billing and insurance guidelines

Math: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply intermediate math skills.

Computer: Knowledge of Microsoft Office Applications, Access or other database software.

Telecommunications: ability to utilize or knowledge of call center telecommunications software

Experience in preparing correspondence, legal documents (i.e. composing, proofreading, reviewing).

Experience in preparing requisitions, reimbursements, purchase orders, payments and other types of office fiscal transactions using Oracle.

Experience in working on time sensitive projects.

Experience in using advanced functions of Microsoft Office Suites (Outlook, Word, Excel, SharePoint, PowerPoint, Access, Teams etc.).

Experience in meeting multiple deadlines, working under stress, and achieving a high degree of accuracy and attention to detail.

Experience multitasking, working with multiple teams on projects with different criteria and deadlines.

Verify and assists managers with the bi-weekly payroll process

Possesses strong organizational skills and prioritizes getting the right things done

High School diploma/GED equivalent or equivalent experience is preferred

1 to 2 years work experience in related field preferred

Must possess excellent verbal and written communication skills

Advanced skills in MS Office programs, Outlook, Microsoft Teams and Zoom

In addition to the essential job functions described above, all associates will perform duties as requested by management.

Purchase and manage office supply inventory

Excellent verbal and written communication skills

Perform routine clerical support for functional groups such as copying, distributing mail, performing simple calculations, and maintaining records

Assist Credit Department and Receptionist with their daily activities

Accurately communicate with Builders on Project Status

Manage office/staff safety equipment maintenance and compliance requirements.

Analyze, reconcile, and troubleshoot monthly purchase card spend liabilities and recommend adjustments as needed.

Associate’s degree, or equivalent work experience; and at least 5+ years of related experience.

Excellent English language skills, written and verbal, are essential to be successful in this position.

Prior experience within the Architecture, Engineering, or Construction industries is preferable.

Verify and review all contractor and subcontractor payrolls.

Management experience in a call center environment is preferred

Knowledge of management principles and practices

Oversee and provide personal computer functions such as scheduled and special reports, correspondence, and database management

Knowledge of MS Word and Excel

Supervise personnel, training, work allocation, problem resolution and enforcing progressive discipline.

Answering phones and assisting customers in a professional manner.

One (1) year experience driving a cargo van or commercial vehicle on Georgia highways.

High School Diploma or General Education Development (GED) required.

Knowledge of the DOT rules and regulations for the state of Georgia.

Good decision-making skills, communicator, good customer service skills and pays attention to details.

Picks up and delivers PPE supplies and other medical equipment as needed from warehouse.

Picks up full/empty totes for return back to warehouse, regional office or central sterile at Glenlake.

2‐4+ years related leadership experience or equivalent combination of education and experience

Required strong knowledge of MS Office, to include Outlook, Outlook Calendars, Word, Excel, and data entry knowledge

Must be able to interface at all levels throughout an organization and within a client’s management structure

Excellent verbal and written skills necessary to communicate either in person, email or by phone with clients, staff, and vendors.

High school diploma or equivalent education

Experience in a warehouse environment