Office Coordinator Jobs

Cielo is seeking a full-time director hire Office Coordinator in New York on behalf of our non-profit client, NRDC.

NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Bozeman, Montana; Chicago; New York; San Francisco; Santa Monica; Washington, D.C.; and Beijing.

Position Summary

NRDC is seeking an Office Coordinator in our New York office to provide critical administrative and special projects support to the Senior Director of Board Relations and the Board Relations team.

Reporting to the Senior Director of Board Relations, the Coordinator will play a vital role in overseeing a complex scheduling process for meetings involving senior leadership, trustees, and committees, and other key stakeholders involved in board matters, and will provide a wide range of day-to-day administrative support to the Senior Director and the team. The Coordinator will also assist with priority Board Relations projects, including drafting communications and memos, maintaining databases and trackers, and spearheading small projects.

The ideal candidate is a self-starter, quick learner, and has an excellent ability to prioritize assignments and projects to maximize the efficiency and effectiveness of the team. The individual in this role must be a skilled collaborator with exceptional judgment, discretion, and tact, and must be deadline-driven and comfortable working independently. Excellent research, writing, interpersonal, and project coordination skills are required, along with superior attention to detail, excellent organization skills, and the ability to multi-task in a fast-paced environment.

Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the following essential functions:

• Manage high-level administrative needs of the Board Relations team as they relate to supporting the work of NRDC’s Board of Trustees, Board Committees, Task Forces, and communications.

• Support will include complex calendar management and scheduling, drafting correspondence, data management, file maintenance, invoice and expense reporting, and special projects.

• Work with the Board Relations Manager to liaise with, and provide administrative support for, the Board Chair and their office.

• Help manage relationships with, and communications to, individual board members and stakeholders.

• Effectively liaise with venues and vendors and manage the contracting process for board events.

• Assist the team in drafting, editing, formatting and proofreading memos, presentations, correspondence, and other materials.

• Coordinate and assist in the management of special projects related to furthering the work of the Board.

• Organize and coordinate internal team meetings and retreats, including scheduling and technology needs.

• Coordinate mailings of materials, gifts, and swag.

• Provide ad-hoc, hands-on support for a variety of projects and roles.

• Be an accessible, collaborative, roll-up-the-sleeves problem solver.

• Other duties as assigned.

The above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s responsibility. Other duties may be assigned.

Qualifications

Minimum Education & Experience:

• Bachelor's degree or equivalent experience preferred.

• Minimum of 3 – 6 years of administrative and scheduling experience required.

• Proactive, detail-oriented, problem solver with a proven ability to deliver high-quality results and meet deadlines.

• Experience supporting multiple team members while juggling competing priorities and projects at the same time.

Skills, Abilities, Competencies

• Strong skills in PowerPoint, Excel, Word and Outlook.

• Ability to travel for in-person board meetings and events and to work occasional evenings and weekends, as needed.

• Must have superior interpersonal skills and a high attention to detail.

• Excellent project management and project coordination skills.

• Strong written and verbal communications skills.

• Ability to maintain confidentiality.

• Experience using Salesforce, SharePoint, BoardEffect, Asana, and Concur a plus.

• Ability to travel to NRDC U.S. based offices, approximately 10-15% annually.

• Commitment to NRDC’s values and mission.

NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

As a science-based organization, NRDC aims to do our part to help contain the COVID-19 public health crisis. For the sake of health, safety and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC-approved vaccine. In accordance with state or local law, new hires will be asked to attest to vaccination, those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccine-related data confidentially, in keeping with local, state and federal laws.

Since March 2020, NRDC’s offices have been closed due to the COVID-19 pandemic. You will be associated with one of our offices, but until circumstances allow us to re-open, we will continue to support NRDCers with remote working arrangements.

If you experience technical problems while applying or if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-889-4422.

For more about NRDC, visit www.nrdc.org.