Admissions Administrative Assistant Jobs

Admissions Administrative Assistant Position Overview : The Assistant is a critical component of the Enrollment Management Team and will work with the team members to improve the efficiency and effectiveness of processes and manage the coordination of prospective and new students. The successful Assistant maintains all appropriate legal, ethical, and professional standards, maintains strict confidentiality, accurately applies all relevant policies and procedures of the school, and is informed and guided by the mission and vision statements of the school. Responsibilities : Provide basic administrative, scheduling, and clerical support Create files for prospective students (Digital and paper) Maintain and update the Educational Consultant list Communicate and coordinate with consultants, other schools and professionals, as necessary Respond quickly (within 24 hours) by telephone and follow-up email to inquiries and schedule an initial telephone conference with the assigned admissions representative Communicate with families to obtain the required information for enrollment Issue and track enrollment contracts Coordinate the dissemination of information to and from the department, as necessary Participate in regular staff meetings, as required Actively pursue professional development Complete other duties, in a timely manner, as assigned Coordinate and manage conference needs Reserve booths and sponsorships, as applicable Register personnel attending the conference(s) Make travel plans and accommodations for personnel attending the conference Maintain list of various conferences attended by all school personnel Skills : Unequivocal reliability and professional presentation Superlative understanding and sensitivity to public relations needs and image management Superb knowledge and application of customer service principles and practices Exquisite verbal and written communication skills Strong organizational and planning skills Ability to handle large amounts of information Editing and proofreading skills Excellent computer skills and fluency with standard office machines and software Aptitude to learn and navigate institutional data management & information systems Familiarity with child & adolescent development Adherence to the professional standards of confidentiality Superior time management, attention to detail, and follow-through Ability to operate independently or with supervision and ask questions when necessary Quick and efficient responsiveness when urgency is required Ability to multitask in a busy office setting Educational Requirements High School Diploma required Experiential Requirements:

Experience as an administrative assistant preferred

Experience in Admissions/Enrollment Work Hours:

Monday - Friday, generally 8 a.m. to 5 p.m.

Occasional evening hours

Required participation in weekend special events throughout the year Travel:

Not required General Conditions of Employment:

Ability to meet ISBE employment requirements including passing a background check, physical exam, and TB test Classification:

12-month Academic Employee

Full-Time

Hourly, Non-Exempt

Benefits Eligible

Business Administrative Department:

Admissions Supervisor:

Director of Admissions Supervision of Others:

None The intent of this job description is to provide a representation and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. I certify that I have received a copy of this job description. I have read and understand the duties and responsibilities of this position.