Administrative Assistant Jobs

Job searching is a lot better with someone in your corner. Kelly® Professional & Industrial is seeking an Administrative Assistant at a pharmaceutical company in Northbrook IL. Sound like something you’re interested in? We’ll be here every step of the way to help you through the process, because we think job searching needs an upgrade (and a sidekick).

Why you should apply?

• Access to outstanding Kelly perks via https://www.mykelly.us/us-mykelly/perks/
• $25 per hour
• Monday-Friday Work Schedule 830am-5:30pm
• Health, Dental, Vision, and PTO benefits.

What's a typical day as an Administrative Assistant?

o Management of PGA administrative items in systems including but not limited to Concur, ECHO, LMS, SHAREPOINT, TEAMS, ARIBA,

o Schedule Meetings and ensure effective overall calendar management. [Global time zone management experience required.]

o Managing Calendars for a group or team.

o Travel Coordination, Expense Reports, Invoice preparation and tracking, and facilitation of contract review and approval

o Develop with direction Annual Budget Management and Analytic reports.

o Assist with personnel On and Off boarding. (Resource Management)

o Prepare Communications, Announcements & Newsletters, and Presentations.

o Assist with the development and processing of Purchase Orders and Contract Management.

o Microsoft Office Suite proficiency in Visio, Excel, Sharepoint, Outlook & Power Point.

o Virtual Meeting Management – MS Teams and ZOOM.

o Strong oral communication skills, advanced writing, editing and correspondence skills.

o Ability to collaboratively problem solve with other administrative assistants and functions such as accounts payable, security, building maintenance, finance, and so forth

o Will require the individual to take initiative, use discretion and judgment as related to confidential matters and problems regarding project, department, or division-related work, and update the manager on status.

o Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials.

o Roster and Distribution list management.

o Vendor communication and management.

• If you are interested, please send your resume via email to [email protected]