Administrative Assistant Jobs

Under direct supervision, provide administrative and clerical support including data entry, filing, calendar management, document change control and assistance in daily office activities.

Collect, compile and analyze data and information. Compose straightforward written descriptions and summaries of results.

• Organize, maintain and distribute files, reports and mail.
• Perform assigned administrative activities in support of individual and team objectives.
• Write/transcribe SOP's and other documents. Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
• Ensure food/beverages and other logistics for meetings have been arranged.
• Establish and maintain centralized locations for shared files. Maintain and update databases (e.g. complaints, discrepancies, etc.)
• Exercise discretion and independent judgment in analyzing information requests and determining trends.
• Distribute weekly and monthly reports. Track and trend information as directed.
• Schedule meetings and make travel arrangements as requested.

Medline offers a business casual, entrepreneurial work environment with strong growth potential, a competitive compensation package, and a complete benefits package including medical/dental/vision/life insurance; 401(k) with company match. And much more!

Qualifications - External

COVID-19 Vaccination

Please be aware that Medline requires all employees starting in this position to be fully vaccinated against COVID-19. This position will require the successful candidate to provide proof that they are fully vaccinated by their start date. Medline is an equal opportunity employer, and will provide reasonable accommodations to those individuals who are unable to be vaccinated for COVID-19 consistent with federal, state, and local law.

Education

• High school diploma or equivalent.

Additional

• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
• Type 40+ wpm.
• Intermediate level skill in Microsoft Access (for example: designing and creating simple queries, modifying data types, adding dates, working with required fields and/or creating labels).
• At least two years of previous experience in similar role or customer service.
• Intermediate skill level in Project, and Adobe Writer.
• Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
• Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).

Primary Location

US-IL-Northfield