Administrative Associate Iv Jobs

Job Title

Administrative Associate IV

Agency

Tarleton State University

Department

Medical Laboratory Sciences

Proposed Minimum Salary

$14.42 hourly

Job Location

Fort Worth, Texas

Job Type

Staff

Works under general supervision and provides advanced administrative support work. Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate.

Responsibilities

35% Provides general support to the department head in coordinating and assisting with departmental operations: schedules departmental meetings and appointments for department head; maintains department budget sheets; coordinates data collection for assessment; prepares Small Class Justification forms, Faculty Load forms and Report A; maintains departmental databases; and provides assistance as requested and necessary. Coordinates the application process, admissions, Program Preview and Orientations for various departmental programs. May include typing, mail merge, Excel and Word.

15% Coordinates departmental enrollment operations: maintains enrollment records, including class rolls, course syllabi, final grades, final exams; (as directed by departmental administration) provides student overrides, adjusts class limits, prepares section change paperwork, signs drop cards, places and removes advising holds, and coordinates submission of class rolls and semester schedules. Coordinates textbook orders for courses. Typing, mail merge, Excel, and Word may be required.

10% Reception: Answers the telephone, and directs calls.

10% Provides general support to departmental faculty, students and other clients: answers phones; responds to email inquiries; prepares all travel documents for faculty; schedules mathematics building facilities; maintains grant budget sheets for faculty; and provides assistance and referral as necessary. Scheduling, program information, program brochures.

5% Provides administrative assistance including assistance with clinical sites and scheduling.

5% Coordinates departmental purchasing operations: obtains purchase information and bids, prepares Requests to Purchase, utilizes state issued procurement card, checks in receipt of order, maintains packing lists to authorize payment; and orders classroom, office and other supplies.

5% Acts as departmental liaison to other departments: prepares and disseminates departmental correspondence to other campus and off campus entities.

5% Performs other duties as assigned.

Education and Experience:-High school diploma or equivalent combination of education and experience.-Four years of related experience.

Knowledge, Skills and Abilities:-Knowledge of word processing, spreadsheet, and database applications.-Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Ability to work with sensitive information and maintain confidentiality.

Compensation & Benefits:Commensurate with experience

Tarleton State University offers competitive wages, fully covered employee health insurance, comprehensive dental, vision, and life insurance options are also available. Benefits also include paid vacation, paid sick leave, holiday pay, retirement plan, longevity pay and more. The target base hourly compensation is $14.42 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.

Qualified candidates are encouraged to submit a completed application for consideration.

Documents Required

Completed online application

Cover letter

Resume/CV

Three professional references with complete contact information

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is a member of the NCAA Division I, Western Athletic Conference.

Strategic Planning for the Next Decade - Tarleton Forward 2030 (https://web.tarleton.edu/tarletonforward/)

All links will open to a new tab

• Research and Economic Development (https://web.tarleton.edu/research/about-us/)
• Traditions and History
• Employee Services (https://www.tarleton.edu/hr/index.html)
• Diversity, Inclusion, and International Programs
• Benefits
• University Leadership (https://web.tarleton.edu/president/)

Tarleton State University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact [email protected] .