Administrative Associate V Jobs

Job Title

Administrative Associate V

Agency

Tarleton State University

Department

Marketing & Computer Information Systems

Proposed Minimum Salary

$15.57 hourly

Job Location

Stephenville, Texas

Job Type

Staff

Works directly for the Department of Marketing and Computer Information Systems by providing highly advanced administrative support. Work hours: Mon-Fri; 8 AM-5 PM or as work and teaching requirements indicate. Requires the ability to teach and/or work remotely at the University’s discretion.

Essential Duties And Responsibilities

• Coordinates with the Administrative Coordinator in the Deans office to support college-wide activities.
• Coordinates daily office support activities and administrative interactions. Assists in the coordination of daily workflow and the resolution of complex, highly sensitive, and confidential matters.
• Assist and support other College of Business departments and the Dean’s office as needed.
• Provide organizational planning and problem-solving skills.
• Coordinate with various non-academic units to support the department and the college.
• Coordinate and assist departmental student organizations with recruiting and service activities.
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
• Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
• Develops procedures for complex or specialized functions. Responds to inquiries and interprets rules, regulations, policies, and procedures. May monitor compliance with policies and procedures.
• Must be able to help hire, train, and supervise student workers graduate assistants, and support staff.
• Must be able to build, monitor and manage departmental semester schedules in coordination with the department head.
• Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events.
• Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.
• Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs.
• Support the faculty in the department with various day-to-day tasks.

Minimum Requirements

• High school diploma or equivalent combination of education and experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to work independently once given a project.
• Five years of related experience.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to work with sensitive information and maintain confidentiality.
• Excellent written communication, analytical, interpersonal, and organizational skills.
• Ability to work in a high-stress environment.
• Ability to multitask and work cooperatively with others.

Supervision of Others

• This position generally does not supervise employees.

Other Requirements

• Work beyond normal office hours and/or work on weekends.

Benefits

As part of the Tarleton family, the following benefits ar e also available to full time and qualifying part time employees

The target base hourly compensation is $15.57 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages.

Educational Benefits

• Doctoral Educational Assistance
• Family Education Benefit (Tuition Scholarship) (https://www.tarleton.edu/scholarships/employees/)

Employee Health, Wellness, and Financial Planning (https://www.tarleton.edu/hr/benefits/)

• Vision insurance
• Retirement and Insurance programs
• Fully covered employee health insurance
• Dental insurance

Paid Leave (https://www.tarleton.edu/hr/benefits/)

• Holiday pay
• Vacation
• Paid sick leave
• Longevity pay
• Paid Birthday Leave

Other

• And other Tarleton Discounts
• Employee Wellness Release Time
• Staff Gym Membership Discount with Campus Recreation
• Complimentary tickets to all A thletic and P erforming F ine A rts events

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure

During the application process applicants have one opportunity to enter the requested information, upload documents and “ Submit ” the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Curriculum Vitae or Resume
• At least 3 current professional references and their full contact information
• Cover Letter / Letter of Interest addressing qualifications
• Completed online application

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is a member of the NCAA Division I, Western Athletic Conference.

Strategic Planning for the Next Decade - Tarleton Forward 2030 (https://web.tarleton.edu/tarletonforward/)

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• Diversity, Inclusion, and International Programs
• Research and Economic Development (https://web.tarleton.edu/research/about-us/)
• Benefits
• Employee Services (https://www.tarleton.edu/hr/index.html)
• Traditions and History
• University Leadership (https://web.tarleton.edu/president/)

Tarleton State University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact [email protected] .