Administrative Assistant - Remote ($46000.00 - $66000.00 / Year)

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Administrative Assistant
Location: Eden Praire, MN
Onsite Flexibility: Onsite Flexibility: Remote to Hybrid Option: M- F 8 am- 5 pm
Direct Hire Opportunity
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About The Role
We're looking for a talented Administrative Assistant for a rapidly growing Insurance Brokerage. Trusted Partner of choice for multiple insurance agents and financial advisors seeking to grow their life and annuity business!
Due to the strong growth in 2023, we are seeking a high organized and proactive individual to join the team as an Administrative Assistant to support the daily operation of the company's president.
As an Administrative Assistant, you will play a crucial role in supporting our president and ensuring the smooth functioning of our operations. You will handle a wide range of administrative and clerical tasks to help streamline processes and facilitate efficient communication within the organization. This is a fast-paced and dynamic role that requires exceptional organizational skills, attention to detail, and the ability to multitask effectively.
In This Role, Your Responsibilities Will Include

• Manage and prioritize incoming correspondence, including emails, phone calls, and respond on behalf of the president when necessary.
• Prepare expense reports, track budgetary expenses, and ensure timely completion.
• Organize and coordinate company events, conferences, and seminars, including venue selection, logistics planning, and coordination with external vendors.
• Conduct follow-up calls with contracted agents and financial advisors.
• Prepare and edit documents, reports, and presentations, ensuring accuracy and consistency in formatting and content.
• Assist with special projects and initiatives as assigned.
• Input notes and update accounts and opportunities in Salesforce.com.
• Provide high-level administrative support to the president, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist with calls and follow-up with life and annuity carriers.

Required Skills, Education, And Experience

• A bachelor's degree in business administration, insurance, or a related field is preferred (high school or equivalent is required)
• Ability to work independently with minimal supervision and collaborate effectively as part of a team.
• Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment.
• Ability to handle sensitive and confidential information with integrity and professionalism.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong interpersonal skills, with the ability to build and maintain professional relationships.
• Excellent written and verbal communication skills, with the ability to communicate effectively with individuals at all levels of the organization.
• Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Salesforce.com.
• Strong attention to detail and exceptional problem-solving abilities.
• Proven experience as an executive assistant or a similar role, preferably in the insurance brokerage industry.

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