Administrative Assistant (Pt) Jobs

Position Title

Administrative Assistant (PT)

Job Posting Closing Date

OPEN UNTIL FILLED

(Applications will be considered in the order they are received.)

Provo City is looking for a part-time Administrative Assistant to perform clerical support work for the Provo City Cemetery in our Parks division. Qualified applicants interested in supporting the services provided to Provo residents by performing the work described herein are encouraged to apply.

Part-time Provo City employees are eligible to contribute to individual retirement savings plans through the City (401k, 457, Roth IRA, and/or Traditional IRA) and receive the following perks: a) free admission to the Provo Recreation Center, Peaks Ice Arena Public Skating, and Provo Shooting Sports Park; b) a free Provo City Library Card; c) a 25% discount on Provo Recreation Center memberships (direct family only); and d) discounts from various local and national vendors.

Job DetailsPay Rate: $14.00 to $18.00 per hour (depending on qualifications)

Essential Duties

• Schedule meetings, appointments, and conferences and maintain calendars and staff schedules.
• Enter and retrieve data from specialized software programs for assigned area.
• May assist with tracking program budgets and expenditures, payroll and time tracking responsibilities, training, evaluating, and/or supervising part-time clerical support staff.
• Type, file, and sort documents.
• Oversee processing of workflows.
• Oversee and maintain office supply inventory for assigned area and establish ordering processes.
• Take notes at meetings as needed.
• Compile figures for special reports.
• Maintain files and records, including organizing them and establishing appropriate filing and retrieval processes.
• Make copies and operate general office equipment and machines.
• Handle confidential information.
• May process accounts payable and receivable and track transactions.
• Input data into computer.
• May assist with bookkeeping responsibilities, including handling cash, billing, requisitions, and purchase orders.
• Perform specialized tasks based on assigned area.
• Edit correspondence for final review.
• Process and distribute incoming and outgoing mail and correspondence.
• Greet customers, in-person and via phone and email, and answer questions about services.
• Perform other related duties as required.
• Provide information from reports and records.

Minimum Requirements

• Experience using specific computers or software packages may be required.
• Or an equivalent combination of job-related education and experience [substituting each 1 year of post-secondary education/training for 6 months of experience].
• 2 Years of clerical experience.
• A valid, lawful Driver License may be required.
• High School Diploma or equivalent (GED).

Hours: This position is 25 hours a week, Monday through Friday between the hours of 8:00 a.m. and 4:30 p.m. Actual schedule varies and will be discussed by the hiring manager.

Environmental/Physical Factors: Requires standing at a counter or sitting at a desk or computer for long time periods. Some positions require shift work, extensive walking, driving, or light lifting (10-30 lbs.). Work is inside with little or no occupational hazards present. Some positions may include exposure to high-stress situations or environments, including, contact with the public in confrontational or uncomfortable circumstances.

Pre-employment Drug Screen: Prior to appointment, applicant will be required to successfully pass a drug screen and criminal background check. Non-disclosure may result in dismissal. Applicants with unsatisfactory drug screen results will be ineligible for appointment or application to any Provo City position for a minimum period of six (6) months.

Full Time/Part Time

Part time

Position Type

Regular

Scheduled Hours

25

It is the policy of Provo City to select, develop, and promote employees based on their ability and job performance. It has been, and shall continue to be, the policy of the City to provide Equal Employment Opportunity to all people in all aspects of employer/employee relations without regard to race; color; religion; sex; pregnancy, childbirth, or pregnancy-related condition; age; national origin; disability; sexual orientation; or gender identity. This policy affects decisions including, but not limited to, an employee's compensation; benefits; terms and conditions of employment; and opportunities for promotion, training and development, transfer, and other privileges of employment. It has been, and shall continue to be, the City's policy to maintain a working environment free of discrimination and intimidation. It is further the policy of the City to comply in good faith with applicable local, state, and federal statutes concerning Equal Employment Opportunity.

Employment with Provo City offers a variety of opportunities to start and grow an exciting career serving your community, including in public safety, utility services, leisure services, administration, and other areas. Opportunities are always available, so apply today to be a part of Provo’s team!