Administrative Assistant Jobs

Behind every great deal at ALDI are people working to bring it all together. Our team of administrative professionals tackle the ins and outs of running a well-oiled business as they collaborate and support the operations of our National Services & divisional offices. And that helps our network of stores and warehouses run smoothly. Ready to join a team dedicated to making the ALDI Difference?

Position Type: Full-Time
Work Location: Naperville, IL
This role is eligible to participate in ALDI’s Hybrid Work Program, which allows remote work up to 3 days per week (i.e., work remotely up to 3 days per week; work in-office at least 2 days per week).

Duties and Responsibilities:
Must be able to perform duties with or without reasonable accommodation.

• Maintains confidentiality and privacy of employee and company sensitive data.
• Develops and accurately maintains the department filing system.
• Handles administrative requests and fulfills analysis queries from leadership.
• Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures.
• Coordinates department meetings and takes detailed minutes, writing and distributing emails, memos, and other information within the department.
• Job responsibilities include possible access to HIPAA protected health information; as such, employee must comply with HIPAA Privacy and Security requirements and policies.
• Organizes and schedules appointments for department and leadership.
• Other duties as assigned.

Job Qualifications:
ALDI Acts Competencies:
Perform within ALDI Acts competencies as outlined below.

• Makes Informed Decisions: Analyzes all information and available resources to make information based decisions; establishes best practices and articulates rationale and impact of decisions.
• Thinks Critically and Resolves Problems: Responds to emerging problems in an accurate and timely manner. Where possible, leverages available resources to address situations before they occur.
• Organizes and Executes with Accuracy: Leverages a systematic, efficient and organized approach while ensuring quality and accuracy of results.
• Drives for Success: Seizes opportunities and proactively takes concrete actions to complete tasks. Goes the “extra mile” and persistently overcomes obstacles to improve outputs.
• Focuses on the Customer: Seeks to understand underlying customer needs to create value. Drives the team to maintain focus on customers.
• Collaborates and Cooperates with Team: Commits to and supports a collaborative and high-performing working environment with peers and managers.

Job-specific Competencies:
Knowledge/Skills/Abilities

• Analyzes and interprets data.
• Provides prompt and courteous customer service.
• Ability to interpret and apply company policies and procedures.
• Ability to prioritize and work under strict deadlines.
• Proficient Microsoft Office Suite.
• Ability to stay organized and multi-task efficiently.
• Ability to work both independently and within a team environment.
• Proficient in typing and data entry.
• Establishes goals and works toward achievement.
• Gives attention to detail and follows instruction.
• Excellent verbal and written communication skills.

Education and Experience:

• A minimum of 1 year of relevant experience required.
• Or, a combination of education and experience providing equivalent knowledge.
• High School Diploma / GED required.

Physical Requirements:

• Occasionally required to push, pull, bend, lift and move up to 25 lbs.
• Regularly required to sit, reach, grasp, stand and move from one area to another.
• Constantly and repeatedly use keyboard/mouse.
• Work may be performed in an office, remote office or a combination of both where a computer and office equipment may be used as needed to perform duties.

Travel:

• Up to 25%.
• Local travel required.

ALDI offers competitive wages and benefits, including:

• 401(k) Plan
• PerkSpot National Discount Program
• Company 401(k) Matching Contributions
• Employee Assistance Program (EAP)

In addition, eligible employees are offered:

• Voluntary Term Life Insurance
• Up to 2 Weeks Paid Caregiver Leave at 100% of pay
• Life, Dependent Life and AD&D Insurance
• Up to 6 Weeks Paid Parental Leave at 100% of pay
• Generous Vacation Time & 7 Paid Holidays
• Medical, Prescription, Dental & Vision Insurance
• Short and Long-Term Disability Insurance

ALDI is committed to equal opportunity for all employees and applicants. As a proud Equal Opportunity Employer (EOE), we do not discriminate based on race, color, national origin, ancestry, citizenship status, religion, sex, sexual stereotyping, sexual orientation, gender, gender identity, gender expression, age, marital status, mental or physical disability, medical condition, genetic information, military or veteran status, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), or any other protected characteristic. Employment may be contingent upon ALDI's receipt of an acceptable and job-related drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.