Executive Administrative Assistant Jobs

TITLE: Administrative Assistant

FLSA status: Contract employee with flexible schedule, working primarily remotely an average of 10 - 15 hours per week.

Starting salary: $15 to $20 per hour based on experience

Reports to: Founder and CEO

Job Summary: The role of Administrative Assistant is a critical part of the success of the mission of The Village. The person in this position is responsible for a variety of clerical, logistical and administrative tasks that facilitate the efficient and effective operation of an organization that provides mentoring for young men and boys, providing them with the tools they need to achieve success in the areas of academics, life skills and career planning. The person in this position will make a difference in the lives of the next generation.

Principal Duties and Responsibilities:

1. Provide comprehensive administrative support to The Village leadership team.
2. Coordinate calendars for CEO and various Village committees.
3. Assist in preparation of reports, presentations and other documents for CEO and Directors.
4. Distribute needed information to Executive Board and Subcommittee members.
5. Attend Executive Board Meetings, assist with meeting logistics and prepare meeting reports.
6. Assist the Director of Programming in coordinating bi-monthly Village activities and trips.
7. Assist the Director of Engagement in coordinating parent and volunteer initiatives.
8. Assist in coordinating with vendors, corporate and community partners, parents and/or mentors.
9. Assist with accounting functions such as tracking and recording receipts and purchase orders.
10. Disseminate information to various committees and individuals within The Village.
11. With Village staff and volunteers, develop, manage, and facilitate Village meetings and events..
12. Perform routine clerical duties including typing, filing, answering phones, copying, scanning, etc.

Required Skills and Abilities:

• Skilled at creating or organizing spreadsheets and reports
• Able to manage files, records and documents with accuracy and confidentiality
• Able to work independently to produce timely, accurate and excellent results
• Able to adapt to the shifting priorities of a growing organization
• Excellent note-taking, document creation and process creation skills
• Skilled at logistics and scheduling
• Excellent team building, customer service and interpersonal skills
• Strong written and verbal communications skills
• Able to implement, use and adapt to new software and other technology
• Works with collaboration solutions like email, texting (EZtext), forms, and other shared resources
• Excellent problem-solver

Preferred Experience:

• Minimum of 2 years working in an administrative capacity
• Experience creating communications and facilitating effective communication to various audiences
• Microsoft Suite, Google Suite or other shared resource and collaboration applications experience
• Familiarity with organization management and non-profit operations