Administrative Assistant - Airside Operations

San Diego International Airport is built upon the vision that every team member has a stake in bringing our “Good Feelings, Nonstop” brand to life for every passenger and fellow employee. Here at the Airport Authority, we love San Diego as much as we love flying, and we see our airport as an extension of the always friendly and sunny city we call home. If you are looking for a team that values each other, does great work, and most importantly, has a lot of fun along the way, we invite you to apply today.

The Airside Operations Department is looking for a customer service driven individual with demonstrated administrative skills. Not limited to the following, the selected candidate:

• Prepares departmental correspondence and documents with accuracy and precision including but not limited to; memorandums, charts, reports, contracts, agreements, amendments, agenda sheets, forms, and other documents ranging from routine to complex; serves as the department’s Records Coordinator and performs document control functions.
• Prepares travel and training requests; coordinates travel and other arrangements for conferences and business trips; compiles expense reports; processes payments for registration.
• Coordinates and confirms meetings for department staff; arranges for meeting setup, takes notes, and types minutes; maintains a department director’s or manager’s calendar and schedules appointments and meetings.
• Communicates with the department’s vendors and contractors, reviews incoming invoices, and prepares payment requests to be routed for approval. Assists with preparation and tracking of department budget and contract administration.
• Reviews, processes, and submits department timecards; processes absence requests; maintains employee attendance records; ensures payroll codes and leave time are accurate; logs and proofreads absence requests and time.
• Receives and screens telephone calls, providing information and handling issues that may require sensitivity and the use of sound independent judgment, determines the priority and routes incoming correspondence as appropriate.
• Distributes RFP’s and RFQ’s to respondents and prepares required documentation in accordance with SDCRAA’s process.
• Attends to a variety of office administrative details; maintains inventory and orders office supplies; maintains office equipment by keeping maintenance contracts current, and requests repairs as needed.

Other Duties:

This job description is not designed to cover a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Competencies:

• Customer & Personal Service: Aids and supports departmental staff and outside stakeholders on diverse and specialized clerical functions with a friendly and welcoming demeanor.
• Leveraging Technology: Proficient in computer systems, MS Word, Excel, PowerPoint, spreadsheets, and other software.
• Judgement & Decision Making: Ability to use appropriate judgement and confidentiality in selecting procedures, conducting transactions with other departments, vendors and the public and solving non-routine problems based on experience-based knowledge.
• Communication: Proficiently exchange information through various avenues including verbal, digital, written, facilitation and persuasion with both internal and external stakeholders.
• Time Management & Coordination: Ability to prioritize rapidly moving deadlines and various tasks to meet department needs and manage personal workflow.

Requirements

Required Education, Training and Experience:

• Equivalent combination of training and experience.
• Graduation from high school or G.E.D. equivalent.
• Four years of increasingly responsible office administrative or secretarial experience.

Preferred but not required:

• Notary Public
• Graduation from a four-year college or university with a degree.
• Microsoft Office Specialist Certification (Associate/Expert/Master)

The hiring salary is $41,861

EEO Statement

It is the policy of the San Diego County Regional Airport Authority to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, SDCRAA will provide reasonable accommodations for qualified individuals with disabilities.

Physical & Mental Demands

Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation.

Under California Government Code Sections 3100 - 3109, public employees are designated disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as they may be assigned to them by their employer or law.

The salary range for the Administrative Assistant is $35,779 - $57,246.