People Operations Administrative Assistant Jobs

Supply management and inventory control

Excellent organizational, reporting, planning, and administrative writing skills

Qualifications For a Full-time Administrative Assistant

A keen eye for detail and a results-driven approach

Responsible, trustworthy, use of discretion

Managing processes and analyzing information

Working knowledge of office management theories and practices

Coordinate administrative needs with Operations Manager and port captains, day to day.

Manage and distribute company gear for employees

Manage lobby and conference rooms organization.

Monitoring USCG website to ensure that crew members have the correct license and qualifications to be on their respective vessel.

Maritime experience preferred but not required.

At least 3+ years of calendar management supporting multiple executives

Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes

High School Diploma, GED or equivalent certification

At least 2 years of Administrative experience

At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment

Managing day-to-day operations, such as processing continuing education payments, tracking continuing education credits, and answering emails from users

Marketing and promoting educational products and courses.

Professional education company seeking Administrative/Operations Assistant for assistance with administration and growth

marketing and promoting educational products and courses.

Assisting in organization of corporate processes as company grows

assisting in organization of corporate processes as company grows

Must be dependable, able to respond to management’s direction, and able to improve performance through thoughtful feedback

Ability to work independently, prioritize tasks to manage multiple assignments, carry out special projects and complex assignments while meeting deadlines

Proficient in Microsoft Office Applications (Outlook, Excel, Word, Access, etc.)

Detailed-oriented and adept at problem-solving

Managing the Company Calendar and On-Call Schedule

Dog friendly office! (because what's better than having a furry friend around)

Strong project management and time management skills and ability to organize and prioritize work to meet deadlines in a fast-paced environment

Create and update project tasks and other deliverables in collaborative project management platforms such as SharePoint, Asana and Microsoft Teams.

Organize and maintain key documents in the appropriate workspaces in the document management system ( i.e. , iManage Work)

Familiarity with project management tools such as Asana, Microsoft Project, etc.

Demonstrate intimate knowledge of IT Team’s work habits and preferences. Anticipate needs and shepherd work forward with limited direction.

Coordinate internal and external meetings, programs and events. Arrange proper logistics based on meeting requirements.

Liaise with Finance to establish new vendors. Serve as point of contact for outside vendors from contract creation through PO payment

Experience working in an Administrative role within Human Resources is a plus

Strong communication and interpersonal skills

Ability to manage multiple priorities

Provides receptionist support on days where there is a large gathering of employees or outside guests

Organizes and maintains departmental files, shared drives, etc.. Creates and updates various reports and presentations as needed

6 months – 1 year of Human Resources/People Operations experience

Experience working with and updating HR Information Systems preferred

Excellent verbal and written communication skills

Ability to prioritize and manage own workload and tasks, multi-task, meet deadlines, and work in a fast-paced environment

Ability to work independently and part of a team in a fully remote environment

Other related duties as assigned.

High level of written and verbal communication skills

Exceptional Excel and PowerPoint applicable knowledge.

Employee discount on all our services offered

Company perks like PTO pay out, tuition reimbursement, and yearly PTO rollover.

Provides support to validate monthly end of month reports for the Operations Department

Prioritizes conflicting needs by handling matters expeditiously, efficiently, and follows-through on projects to successful completion, often with deadline pressures.

Experience handling a large call volume & customer service issues

Strong computer skills, ability to learn Scheduling specific software (Service Trade) quickly

Strong phone and email communication with customers in a timely manner required

Organized and very detailed with notes & communication

Know/learn geography of North and South Carolina for scheduling

Ability to learn Fire Sprinkler Operations and how systems work - from inspections, to repairs & Service / emergency calls

Create offer letters, onboarding, offboarding

Take on HR related projects, additional related responsibilities as assigned

1-3 years of related HR experience, HR Internships are accepted

Advanced Microsoft Excel skills, Prior use of HR System(s)

Great communication and writing skills

If you meet the required qualifications and are interested in this role, please apply today.

Knowledge of Project management systems and procedures

Excellent time management skills and the ability to prioritize work

Assisting with project management and coordination

Proficiency in MS Office and project management softwares (Notion, Click-up...)

Tracking Customer Experience and sending reminders to the leadership team

Proven experience as an Administrative Assistant, Virtual Assistantor Office Admin Assistant

Answers questions, retrieves information, or generates reports for management as needed.

Handles moderately complex issues and problems and refers more complex issues to management.

Assist Candidates and Hiring Managers with facilitating hiring process and onboarding candidates for hire.

Provide administrative support to the Regional, District, and Fleet Managers.

0-2 years of applicable experience

Experience with Microsoft Office applications such as Word, Excel, Outlook and technology in general.

Coordinate with operations management on equipment tracking and inventory management of supplies to ensure efficiency of process.

Provide data entry support for all operations metrics, including collection, analysis, and distribution of reports to Operations leadership.

Two or more years administration support experience

Data analysis and abstract thinking skills

Experience working in a warehouse office environment (preferred)

Experience with accounting software (QuickBooks preferred)

Time Management & Coordination: Ability to prioritize rapidly moving deadlines and various tasks to meet department needs and manage personal workflow.

Required Education, Training and Experience:

Four years of increasingly responsible office administrative or secretarial experience.

Equivalent combination of training and experience.

Microsoft Office Specialist Certification (Associate/Expert/Master)

Distributes RFP’s and RFQ’s to respondents and prepares required documentation in accordance with SDCRAA’s process.

1-3 years of administrative assistant/office assistant experience

Knowledge of appropriate software including Google Suite, Microsoft Word, Excel, Outlook. Knowledge of ASANA preferred.

Carries out administrative duties for the HR/People Department, such as filing, copying, mailing, scanning, etc.

Monitoring and ordering inventory for office and break room supplies

Managing incoming and outgoing correspondence, including emails, faxes, mail, and packages

Welcoming visitors to the office

Manage all incoming and outgoing communications

Coordinate and schedule calendar appointments

Ability to handle multiple tasks while staying organized

Excellent organizational, time-management, and multitasking skills

Manage due diligence process including background checks, pre-employment screenings and drug testing, and physicals

Minimum two years previous experience in a similar role, ideally as a Human Resources or Talent Acquisition Administrator/Coordinator

Effective communication and collaboration abilities

Experience using professional social networks

Experience with HRIS (ADP Workforce Now preferred) and applicant tracking systems (Clear Company ATS preferred)