Administrative Assistant - Terminal Operations

San Diego International Airport is built upon the vision that every team member has a stake in bringing our “Good Feelings, Nonstop” brand to life for every passenger and fellow employee. Here at the Airport Authority, we love San Diego as much as we love flying, and we see our airport as an extension of the always friendly and sunny city we call home. If you are looking for a team that values each other, does great work, and most importantly, has a lot of fun along the way, we invite you to apply today.

Our Terminal Operations group has an Administrative Assistant II vacancy for a detailed focused individual to complete administrative tasks in support of the terminal operations activities and programs. Not limited to the following, the ideal candidate:

• Engages with team members, stakeholders and interacts frequently with contacts outside the work group and functional organization; coordinates communication between departments, customers, and team members; screens calls and receives visitors; responds to enquiries;
• Completes expense reports and handles reconciliation of receipts; processes invoices and payments; tracks and reconciles financial information and data; completes research and compiles correspondence, reports, metrics, trends, and plans; maintains program documentation; trends financial and industry practices;
• Completes day-to-day administrative support activities with varying degrees of complexity; interfaces with and coordinates projects, and events to deliver customer services to team members, customers and third-party partners;
• Maintains files, supplies, equipment and services; prepares, processes incoming and outgoing mail and materials; performs other duties as assigned
• Participates in process review and upgrade activities, implementation and upgrades of systems and service provider contracts
• Maintains calendars, organizes meetings and events; disseminates program and information; arranges events, travels and accommodation; attends meetings, prepares agendas and compiles minutes; creates, formats and/or proofs correspondence, agreements, presentation materials, manuals, documents and reports;

Other Duties:

This job description is not designed to cover a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Ideal Competencies:

• Time Management & Coordination: Ability to prioritize and multitask; strong attention to details and organizational skills; and ability to deliver targeted results to specification on schedule and within expectations;
• Leveraging Technology: Proficient in computer systems, MS Word, Excel, PowerPoint, spreadsheets, and other software with data analysis competency;
• Customer & Personal Service: Demonstrated collaborative interpersonal proficiency to engage and maintain relationships with stakeholders at all levels within and outside the organization;
• Communication: Strong verbal and writing skills to construct and present information and resolve conflicts;

Requirements

Required Education, Training and Experience:

• Or an equivalent combination of training and experience
• Two years of increasingly responsible office administrative or secretarial experience
• Graduation from high school or G.E.D. equivalent;

The starting hiring salary minimum is $41,861.

The salary range for the Administrative Assistant II is $35,779 - $57,246.

Applications accepted through July 18, 2023.

EEO Statement

It is the policy of the San Diego County Regional Airport Authority to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, SDCRAA will provide reasonable accommodations for qualified individuals with disabilities.

Physical & Mental Demands

Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation.

Under California Government Code Sections 3100 - 3109, public employees are designated disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as they may be assigned to them by their employer or law.