Operations Administrative Coordinator Jobs

Overview
Assistant to the Operations and Administration Department, and other departments as needed.
Responsibilities

• Coordinate local Human Resources and Accounting needs with Seattle.
• Coordinate operational needs with manager, day to day.
• Maintain the confidentiality of all sensitive communications.
• Coordinate, purchase, and store office and kitchen supplies weekly.
• Assist with New Hire Packages as needed.
• Compose and deliver purchase orders as needed.
• Maintain crew commissary budget and spreadsheet and report variances to Manager.
• Receive and distribute U.S. mail and deliveries to local employees and forward applicable mail and deliveries to HMS Branches.
• Answer incoming calls to main line and transfer as needed.
• Complete various administrative tasks assigned by multiple departments within the Company.
• Manage lobby, crew trailer and conference room organization.
• Coordinate paperwork filing and distribution.
• Coordinate pre-employment, annual and random testing for employees.
• Other duties as assigned.

Qualifications

• Proficient with Microsoft Suite and operating standard office equipment including computers, multi-line phones, copiers, and mail machines.
• Must be able to read, speak, write, type, and understand English in person and over telephone.
• Professional appearance and telephone manner.
• Proven ability to maintain the confidentiality of sensitive information and communications.
• High School Graduate or GED.
• Valid State driver’s license.
• Associate degree or Bachelor degree preferred.
• Strong organizational skills with attention to detail and accuracy.
• Ability to work on multiple tasks and meet deadlines in a fast-paced environment.
• Must have proven ability to work with all levels of the organization, and possess strong interpersonal and customer service skills with a professional demeanor.
• Ability to work independently on assigned tasks with minimal or no guidance. Strong communication skills both orally and written.
• Three years of administrative experience.

Job Condition and Environment

• Must be physically fit and able to perform normal office tasks such as carrying and putting away office supplies and groceries. Able to push a supply cart and lift and carry up to 30 lbs.
• Standard office environment.
• May be required to support occasional outdoor events.
• Must have reliable transportation and be able to run errands.

Expected Hours of Work

• Normal office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday, overtime or weekends maybe be required.

Company Overview
Centerline Logistics is a leading provider of marine transportation services in the United States. Centerline Logistics operates on the United States West Coast (including Alaska and Hawaii), US East Coast (including Puerto Rico), the U.S. Gulf Coast and the Mississippi River System. Services provided include the transportation and storage of petroleum products, tanker escort, ship assist, the transportation of general cargo and rescue towing. Centerline Logistics is the parent company of eight businesses specializing in marine services and a bulk liquids terminal business. Centerline Logistics provides accounting, administrative, human resources, safety and environmental services, as well as operational oversight to the subsidiary companies.
Centerline Logistics offers competitive benefit and compensation packages. We are an Equal Employment Opportunity and Drug Free Work place. Pre-employment drug testing is required.