Administrative Assistant 1-2 Jobs

As part of a Career Progression Group, vacancies may be filled from this recruitment as a Administrative Assistant 1-2 depending on the level of experience of the selected applicant(s). Please refer to the ‘Job Specifications’ tab located at the top of the LA Careers ‘Current Job Opportunities’ page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.
Applicants must have Civil Service test scores for 8500-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.
Applicants without current test scores can apply to take the test here.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
Must be able to pass drug test
For further information about this vacancy contact:
Jurlean Wilson
318-256-3359
[email protected]

Function of Work:
To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual.
OR
To provide highly skilled keyboarding support in the transcribing and recording of information.
Employees perform recurring duties independently, however, are given specific instructions for non-routine assignments.
Level of Work:
Entry.
Supervision Received:
General from a professional, supervisor or manager.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 2 by the absence of experienced-level duties that begin requiring independent judgment and initiative to perform.

SECRETARIAL
Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.
Prepares, proofreads, and edits correspondence, reports, and other materials.
Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms, and materials.
Sorts and distributes incoming mail.
May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.
KEYBOARDING
Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.
Types materials that involve knowledge of special terminology.
Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.
Proofs typing results for typographical errors, spelling, punctuation and format accuracy.
Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.