Administrative Assistant 1 Jobs

Duties:

The incumbent to this position would be responsible for, but not limited to the following:

• Assist Supervising Investigator and Assistant Director of Enforcement as needed;

• Open, stamp and disperse Enforcement’s incoming mail and faxes;

• Office coverage, answer the main Enforcement line, transferring calls to the appropriate person in Enforcement or another appropriate department;

• Handle incoming complaints received by telephone and prepare written memos of complaint;

• Photocopying as directed by Supervisor (ex: training handouts, material received on books and records investigations, etc.);

• Assist with emailing electronic copies of the Manual for Law Enforcement to police agencies;

• Assist in Maintaining the Enforcement vehicles;

• Maintain and oversee the assignment of hand-held portable radios and batteries;

• Open Enforcement cases in Compliance as directed by Supervisor;

• Process completed cases to the appropriate Bureau;

• Scan all documents relating to a case before it is distributed to the investigative staff;

• Type/mail certified mail letters and referral letters as requested by Investigators;

• Open DCJS Arrest Notification cases as directed;

• Draft Letters of Advice;

• Open UL (unlicensed premises) cases in the Assignment Tracking System, and maintain complaint log for same;

• Open cases in Assignment Tracking System regarding meetings, trainings, and Joint Actions with PD;

• Open cases in Assignment Tracking System regarding service of revocations, cancellations and suspensions;

• Place holds on revoked, cancelled or suspended licenses in workflow as reported by Investigators;

• Return suspended licenses and removes holds in Workflow;

• Update case status for all assignments opened in the Assignment Tracking System;

• Create charts, tables, and forms commonly used by Investigators;

• Maintain file of all Teen Night Notifications received;

• File completed reports in appropriate cabinets;

• Provide various administrative duties as required including, but not limited to, maintenance of administrative files for the Enforcement Unit;

• And act as liaison between other business units (Licensing, Legal and Administration)

• Import digital photos into cases

• Order and process transcript request

• Maintain and oversee Enforcement staff required trainings

• Supervise subordinate staff as needed

Minimum Qualifications Required for Appointment:

Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 6 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Candidates must demonstrate adequate keyboarding skills by prior service in a keyboarding title OR successful completion of a Keyboard Specialist performance test.

*Successful completion of a two-year traineeship leads to appointment as an Administrative Assistant 1, SG-11.

Grade: 11

Location: 163 W 125th Street, New York

Appointment Type: Contingent-Permanent

Juris. Class: Competitive

Neg. Unit: ASU - Administrative Services Unit (CSEA)