Accounts Receivable Administrator Jobs

Founded in 1984, Firetrol is the national leader in fire protection & life safety services. We are seeking an experienced accounts receivable admin for Firetrol’s district office in Austin, Texas.

Under the direction of the Office Manager, this position will be performing administrative/accounts receivable functions in accordance with established procedures.

The successful candidate will oversee multiple administrative duties, which include:

Generating invoices and account statements

Maintaining accounts receivable files and records

Investigating and resolving any billing irregularities or issues

Handling customer disputes

Updating customer information in Great Plains, ServiceTrade etc.

Producing collections reports/spreadsheets

Managing, tracking and resolving account balances and bad debt

Conducting check deposits

Conducting credit card payments and deposits

Ensuring that payments are applied to the correct invoices

Requesting tax certificates from customers, as needed

Properly and accurately filling out lien releases and other documents, as needed.

Ordering certificates of insurance

Facilitating payment of invoices due by emailing invoices/statements and following up by phone.

Providing efficient and professional administrative and clerical service to colleagues and supervisors

Requirements

Other responsibilities as required to support the business

Attention to detail is a MUST

Superior organizational abilities

Outstanding professional communication skills – written and verbal

Excellent interpersonal and relationship-building skills – for interacting with customers and employees alike

Ability to manage multiple tasks and changing priorities

Ability to quickly learn and adapt to multiple business software platforms

Strong proficiency with Microsoft Office (Outlook, Excel, Word)

Benefits

Experience with Microsoft Great Plains and ServiceTrade software preferred

Firetrol offers competitive wages and top-of-the-line benefits that include health, dental vision, life insurance, short and long term disability, generous paid time off practice and a 401(k) plan with a generous company match and immediate vesting. Additionally, sponsors training and education opportunities. Finally, Firetrol offers career growth opportunities, not just a job.