Accounts Payable Supervisor Jobs

The Accounts Payable Supervisor is responsible for directing, supervising, and participating in the daily activities and processes of the Accounts Payable Department.
Objective:
The AP Supervisor position consists of traditional accounting duties and responsibilities and is also responsible for the processing and payment of invoices in a timely fashion, proper matching of purchasing and receiving documents, and correct account distribution to the general ledger. The Supervisor ensures and follows all month-end and year-end closing activities accurately and timely. Follows the weekly invoice and check-writing schedule. This role is responsible for handling a range of general staff accounting tasks including conducting performance evaluations, auditing invoices, payments vendor aging and other reports, providing input on workflow improvement and other savings from the accounts payable perspective.
Responsibilities:

• Supervises the month-end closing process, including organizing and putting together the month-end accounts payable folder.
• Evaluates assigned accounts payable suppliers balances and resolves issues regarding unpaid invoices
• Performs other fiscal functions as identified and assigned for the smooth operations of the department
• Verify that transactions comply with financial policies and procedures
• On a monthly basis reconcile the aging report, comparing it to the general ledger, and following up on invoices that are past due 60 days and over
• Responsible for supervising all accounting work that is necessary to make sure that accounts payable invoices and check requests are processed and paid in an efficient and timely manner. Oversee the day-to-day processing of accounts payable transactions
• Works effectively with purchasing department, minimizing the number of invoices that are not ready to be entered in the financial system
• Supervise accounts payable department, providing guidance in efforts around problem solving and troubleshooting, collaborating with other teams as necessary
• Performs any or all the duties of Accounts Payable Staff Technician and/or Accounts Payable Clerk in the event of absences or heavy workloads, serves as back up for vacations
• Prepare year-end form 1099
• Develops and maintains accounting, computer and communication skills through seminars, workshops or other forms of training/education; complies with all mandatory training requirements

Other Functions:

• Must be able to work extended hours and weekends as needed
• Must be willing to commute to corporate office
• Other duties as assigned

Pay Rate: $29/hr per hour
Requirements
Skills and Experience

• Must have substantial Yardi experience.
• Advanced MS Excel skills including VLOOKUP and pivot tables competencies
• Accuracy and attention to detail with aptitude for numbers and quantitative analysis
• Minimum of 5 years of accounting experience and A/P oversight, including G/L functions and month-end/year-end closing processes
• BS degree in Accounting, Finance or other relevant major
• In-depth understanding of Generally Accepted Accounting Principles (GAAP) with thorough knowledge of all basic accounting procedures
• Work experience in a fast paced, high growth environment

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer

InSite provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
InSite complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources, InSite Property Group.
Benefits

• Health insurance
• Life insurance
• Paid time off
• Dental insurance
• Employee assistance program
• Vision insurance
• 401(k)
• 401(k) matching