Executive Assistant (Remote U.s.)

Job Details
Job Location
Remote U.S.-REMOTE - Remote, VA
Remote Type
Fully Remote
Position Type
Full Time
Description
Following a 2022 merger of CNSI and Kepro, Acentra Health combines clinical services, technology solutions, and data analytics to accelerate better health outcomes. This is a great time to join our team of passionate individuals working together to pursue the most effective solutions to today’s complex healthcare challenges. Our culture is fueled by passion and driven by purpose.
Executive Assistant

• Are you looking to join a team that ensures a collaborative and inviting culture where everyone can thrive?
• Are you an experienced Executive Assistant looking for a new challenge?

If so, you might be our next new team member!
Who We Need
The C-Level Executive Assistant (EA) will support the Chief Legal and Compliance Officer and the Chief Analytics Officer and report to the Administration Manager. In addition, the EA will assist with the needs of other departments on an as-needed basis. The selected candidate will work independently, performing a wide range of complex and confidential work. The EA must be invested in ensuring they understand what is most important to the Chief Legal and Compliance Officer and the Chief Analytics Officer. The key to success is grounded in the partnership established between the Executives and the EA. The result is the relationship is solidified, trust is established, and resources have been put into place to ensure knowledge is acquired and applied.
Why us?
We are a team of experienced and caring leaders, clinicians, pioneering technologists, and industry professionals who come together to redefine expectations for the healthcare industry. State and federal healthcare agencies, providers, and employers turn to us as their vital partner to ensure better healthcare and improve health outcomes.
Singularly Focused. Mission Driven.
Accelerating Better Outcomes is our Mantra! We are mission-driven to innovate health solutions that deliver maximum value and impact.
We do this through our people.
You will have meaningful work that genuinely improves people's lives across the country. We are a company that cares about our employees, and we give you the tools and encouragement you need to achieve the finest work of your career.
Benefits are a key component of your rewards package. Our benefits are designed to provide you with additional protection, security, and support for both your career and your life away from work. Our benefits include comprehensive health plans, paid time off, retirement savings, corporate wellness, educational assistance, corporate discounts, and more.
What You’ll Do
As a C-Level Executive Assistant (EA), you will fully support the Chief Legal and Compliance Officer and the Chief Analytics Officer across multiple time zones by proactively:

• Skillfully orchestrating troubleshooting activities, follow-up of all details, and responding to the unexpected.
• Writing a clear, concise cover letter to accompany a variety of filings.
• Serving as a liaison, as directed, for matters of importance.
• Identifying and evaluating potential problems and resolving them effectively and efficiently.
• Assisting in preparing, editing, proofreading, and formatting presentation materials.
• Anticipating their needs; ensuring all required information is finalized and submitted timely to meet deadlines and deliverables while:
• Working quickly and efficiently; remaining flexible to shifting priorities.
• Easing decision-making with a keen sense of timing.

Meeting Arrangements / Event Planning

• Facilitating meeting arrangements, including reserving conference rooms, and ensuring necessary supplies, equipment, refreshments, etc., are available.
• Tracking, facilitating, and resolving issues with their calendars and priorities.

Workflow Management / Collaboration and Mentorship with EAs and Administrative Team

• Applying skills in current technology to ensure a well-managed workflow by:
• Creating and maintaining a system for organizing and storing electronic and hard-copy information, as requested.
• Providing leadership and mentorship to other EAs.
• Managing independent projects to fruition successfully on an as-needed basis.
• Performing administrative backup support for other EAs.
• Elevating efficiency and effectiveness of existing administrative processes in partnership with the Administrative team.

Travel Arrangements, Expense Reports / Invoices, and Purchase Requisitions

• Reconciling monthly Corporate Credit Card statements.
• Being proactive in all travel logistics and resolution of conflicts.
• Coordinating travel (domestic and international) via Corporate Travel Manager by:
• Providing precise details of travel and agendas.
• Preparing and submitting travel expense reports timely.
• Reconciling expense reports.
• Reviewing and submitting invoices and purchase requisitions.

Qualifications
What you’ll need:
Required Qualifications

• 7+ years of experience supporting a C-Level Executive.

Knowledge, Skills, Abilities

• Proactive and self-directed.
• Excellent writing, proofreading, editing, and verbal communication skills.
• Experience in coordinating and managing events.
• Regularly practice tact, discretion, initiative, and independent judgment within established guidelines.
• Ability to handle projects and communications of a highly sensitive and confidential nature, where discretion is critical.
• Executive Assistants must know how to speak and write professionally to executives, business partners, and high-level clients.
• Strong organizational skills, including the ability to multitask.
• Strong interpersonal skills and emotional intelligence.
• Vested in the interest of the integrity of the job.
• Ability to be available after hours.
• Attention to detail in all aspects of the role; high-quality standards.
• High level of proficiency using Microsoft Office programs, such as Teams, Word, Excel, Outlook, PowerPoint, SharePoint, and Zoom.

Preferred Experience/Skills

• Bachelor’s degree
• Notary Public
• 10+ years of experience as an Executive Assistant

Thank You!
We know your time is valuable, and we thank you for applying for this position. Due to the high volume of applicants, only those who are chosen to advance in our interview process will be contacted. We sincerely appreciate your interest in Acentra Health and invite you to apply to future openings that may be of interest. Best of luck in your search!
~ The Acentra Health Talent Acquisition Team
EOE AA M/F/Vet/Disability
Acentra Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable Federal, State, or Local law.