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Executive Assistant Administrative Assistant Jobs in Suffolk, Massachusetts

Administrative Assistant (719700) Jobs
By MashPoint - Technology & Staffing At Boston, MA, United States
Receives and manages incoming calls while recording accurate messages.
Responsible for scheduling, document control, and office administration, and organizational needs.
Research projects, drafting documents, and routing for documents for approval.
Collects and analyzes data and information and provides MBTA Leadership with a course of action.
Maintains office supply inventory by monitoring the stock to determine inventory levels and confidential employee records.
Evaluate new office products and provide recommendations to Department Leadership.
Executive Assistant - $100-130K
By Monument Staffing At Boston, MA, United States
Exceptional organizational and time-management skills, with the ability to manage multiple tasks and priorities efficiently.
Coordinate and manage the senior leader's calendar, scheduling appointments, meetings, and conference calls across multiple time zones while prioritizing conflicting demands.
Organize domestic and international travel arrangements, including flights, accommodations, visas, and itineraries, ensuring a seamless travel experience.
Maintain confidentiality and manage sensitive information, documents, and data with the utmost discretion.
A minimum of 8 years of experience as an Executive Assistant within the financial services industry.
Excellent verbal and written communication skills, enabling effective interaction with stakeholders at all levels.
Executive Administrative Assistant Jobs
By Nexthink At Boston, MA, United States
Travel & Expense Management: Organize professional travel arrangements. Oversee budget, travel, and expenses.
Confidentiality and Priority Management: Handle sensitive business information carefully and prioritize current and potential needs.
Tech Savviness: Expertise in Microsoft Office suite, Sales Force, and other sales or project management tools.
Professional Communication Skills: Strong verbal/written abilities, comfortable with communicating across all levels of the organization
Calendar and Meeting Coordination: Maintain a detailed calendar for the CRO, manage scheduling, communicate changes, and handle conflicts and rescheduling.
Communication: Coordinate with internal sales teams and external stakeholders, prepare agendas, manage distribution lists, and manage meeting minutes.
Administrative Assistant (717395) Jobs
By MashPoint - Technology & Staffing At Boston, MA, United States
Tasks will be to collect and review billing information from the Finance Department and complete and track PSLF forms.
Have to perform data entry.
Must be having experience of photocopying and scanning.
Working experience of Word processing, MS Excel, Microsoft 365, PDF (Adobe Acrobat, etc.)
Note: Possibility of extension to 1 year project, depending on the scope of the project.
Must be well versed in doing video conferencing (Zoom, Teams, etc.)
Executive Assistant - $65K-$95K
By Monument Staffing At Boston, MA, United States
Must have prior experience supporting a c-suite executive.
Advanced knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook)
Create presentations using tools such as Excel and PowerPoint
Back-up coverage for other team members as needed
Coordinate conference registrations and organize/prepare meeting materials - agendas, presentations, handouts, etc.
4+ years of c-suite administrative support in a professional services environment
Executive Assistant - $70K-$95K
By Monument Staffing At Boston, MA, United States
Must have prior experience supporting a c-suite executive.
Advanced knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook)
Create presentations using tools such as Excel and PowerPoint
Back-up coverage for other team members as needed
Coordinate conference registrations and organize/prepare meeting materials - agendas, presentations, handouts, etc.
4+ years of c-suite administrative support in a professional services environment
Executive Assistant - $100K-$130K
By Monument Staffing At Boston, MA, United States
Advanced knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook)
Create presentations using tools such as Excel and PowerPoint
Back-up coverage for other team members as needed
Coordinate conference registrations and organize/prepare meeting materials - agendas, presentations, handouts, etc.
10+ years of c-suite administrative support in a professional services environment
Flexibility to work past assigned work hours, as needed
$75K Executive Assistant Jobs
By Monument Staffing At Boston, MA, United States
• Manage the executives’ schedule, meeting preparations, follow-up tasks, and travel arrangements.
• Maintain and manage organization’s conference room calendars
• Bachelor’s degree or equivalent experience, 3+ years as an Administrative Assistant
• Strong interpersonal skills and an ability to build and maintain positive, supportive working relationships.
• Strong verbal and written communication skills
• Open to learning new skills, technology platforms, and have a desire to problem solve
Executive Assistant $100K Jobs
By Monument Staffing At Boston, MA, United States
Strong calendar management skills with the ability to prioritize and multitask effectively.
Exceptional organizational and time management skills, with the ability to meet deadlines.
Bachelor's degree or equivalent experience preferred.
Proven experience as an executive assistant or in a similar administrative role.
Excellent verbal and written communication skills, with keen attention to detail.
Strong problem-solving abilities and resourcefulness in handling challenges.
Executive Assistant & Administrative Manager
By Museum of Science At Boston, MA, United States
Experience: 3 or more years of administrative and/or office management experience.
Demonstrated oral and written communication skills
Demonstrated experience using Microsoft Office Suite and managing multiple calendars
Previous experience supporting Board members/committees
The Guest Service Orientation (Mandatory)
Ability to handle confidential material
✨ Executive Administrative Assistant - Amazing Culture!!
By Monument Staffing At Boston, MA, United States
• Strong Project Management experience
• Provide complex calendar management and meeting coordination
Fantastic benefits, PTO, Paid OT, and Bonus!
• Experience with Outlook, Salesforce, and Concur
Hybrid position. Must be able to commute to the Boston office. MA resident.
• Travel coordination including flights, hotels, and reservations
Executive Assistant- $90K+ Jobs
By Monument Staffing At Boston, MA, United States
Excellent organizational and time management skills with the ability to prioritize and multitask effectively.
Experience in a professional services environment, such as investment banking, finance, or consulting, is highly preferred.
Manage complex calendars and schedule appointments, meetings, and conference calls for executives.
Prioritize and manage incoming emails, calls, and correspondence, ensuring timely and accurate responses.
Manage internal and external communications on behalf of executives.
Minimum of 5 years of prior experience as an Executive Assistant supporting senior-level executives.
Administrative Assistant (713925) Jobs
By MashPoint - Technology & Staffing At Boston, MA, United States
Primary responsibilities include processing licensing applications, license renewals, scanning documents, and data entry.
Excellent written and oral communication skills are essential.
Problem-solving skills are a plus.
Seeking a candidate to provide administrative and clerical support for the public safety licensing program.
Expected to work onsite during regular business hours, Monday through Friday, 8:45 am to 5:00 pm.
Proficiency in all Microsoft Office applications is required.
Administrative Assistant - $55K-$65K
By Kennison & Associates At Boston, MA, United States

This award winning architecture and design firm in Boston is seeking an Administrative Assistant to work closely with the Partner's EA/Office Manager. This is a hybrid role where the AA will get ...

Executive Assistant Jobs
By NextPhase Search At Boston, MA, United States

Executive Assistant, Private Equity, Hybrid/ Boston

Full time role, hybrid with 3 days weekly in-office

Administrative Assistant Jobs
By City of Boston At Boston, MA, United States
Strong knowledge of Microsoft Word, Excel, Access and PowerPoint preferred.
Full working knowledge of Hansen Permitting Software, iNovah Cashiering, and Microsoft Office preferred.
Supervises and monitors administrative staff at CO/CI Counter.
Oversee the administrative support for the Certificate of Occupancy and Annual Certificate of Inspection processes.
Collaborate with the Chief Building Inspectors to schedule inspections throughout the year for license renewals.
Responds to inquiries related to Certificates of Inspection and Certificates of Occupancy.
Executive Assistant ($70K-$80K)
By Confidential At Boston, MA, United States
Prior wholesale, contract proposals, and project management experience is highly preferred.
Assist with daily operations and project management.
File paperwork and manage contract proposals on behalf of the VP.
3+ years of prior Executive Assistant experience or experience supporting a high-level executive.
Maintaining the VP's busy schedule and calendar.
Serve as a liaison since the VP is out of state.
Executive Assistant- $90K-$110K
By Confidential At Boston, MA, United States
Work closely with C-Suite to keep them informed of upcoming commitments and responsibilities
Strong verbal and written communication skills
Bachelor’s degree or relevant work experience preferred
At least 6+ years of prior c-suite experience
Provide administrative support to members of the C-Suite
Prepare agendas, memos, letters, invoices, spreadsheets, and presentations utilizing brand and style guidelines
Executive Administrative Assistant, Digital Health Sciences
By BioSpace At Boston, MA, United States
Manage calendar for direct supervisor and supports complex meetings for department.
Manage and support hosting of external visitors and events.
Participate in maintenance of improvement processes; implement changes to improvement processes for direct responsibilities.
Develop a strong network within the department; draw on network to answer questions and successfully execute responsibilities.
Demonstrate confidentiality in execution of all responsibilities.
Minimum 5 years of relevant work experience, or equivalent combination of training and experience.
Executive Assistant - $85-100K + Fantastic Benefits!
By Monument Staffing At Boston, MA, United States
Manage multiple active calendars, including scheduling and organizing meetings of different sizes.
5+ years of direct Executive Assistant experience in professional services industry
Experience coordinating extensive international/domestic travel and managing complex calendars for other individuals
Experience with Microsoft Office Suite applications (Word, Excel, etc.), email, and internet browsers
Strong organizational skills, attention to detail as well as oral and written communication skills
Coordinate complex international and domestic travel arrangements including flights, transportation, meals and lodging.

Are you an experienced Executive Assistant looking for a new challenge? We are looking for an organized and detail-oriented individual to join our team as an Executive Assistant/Administrative Assistant. You will be responsible for providing administrative support to the executive team, managing calendars, and coordinating meetings and events. If you have excellent communication and organizational skills, we want to hear from you!

Overview Executive Assistant Administrative Assistants provide administrative support to executives, managers, and other professionals. They are responsible for a variety of tasks, including scheduling meetings, managing calendars, preparing documents, and providing general administrative support. Detailed Job Description

Executive Assistant Administrative Assistants are responsible for providing administrative support to executives, managers, and other professionals. They must be able to multitask and prioritize tasks in order to meet deadlines. They must be organized and detail-oriented, and have excellent communication and interpersonal skills. Responsibilities may include:

• Scheduling meetings and managing calendars
• Preparing documents, reports, and presentations
• Answering phones and responding to emails
• Coordinating travel arrangements
• Maintaining filing systems
• Assisting with special projects
• Providing general administrative support
Job Skills Required
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize tasks
• Highly organized and detail-oriented
• Proficiency in Microsoft Office Suite
• Knowledge of office procedures and protocols
• Ability to work independently and as part of a team
Job Qualifications
• High school diploma or equivalent
• Previous experience in an administrative role
• Ability to work in a fast-paced environment
• Ability to handle confidential information
Job Knowledge
• Knowledge of office procedures and protocols
• Knowledge of Microsoft Office Suite
• Knowledge of customer service principles
Job Experience
• Previous experience in an administrative role
• Experience in a customer service role
Job Responsibilities
• Scheduling meetings and managing calendars
• Preparing documents, reports, and presentations
• Answering phones and responding to emails
• Coordinating travel arrangements
• Maintaining filing systems
• Assisting with special projects
• Providing general administrative support