Executive Assistant- $90K+ Jobs

Position Summary:

Our client, an esteemed investment firm based in Boston, MA, is seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to senior executives. The successful candidate will have a minimum of 5 years of prior Executive Assistant experience, preferably within professional services. This is a full-time position with a hybrid work schedule, allowing for a combination of remote and in-office work. As an Executive Assistant, you will play a critical role in ensuring the smooth functioning of the firm's operations and providing high-level administrative support.

Responsibilities:

• Liaise with clients, partners, and stakeholders, maintaining professional and positive relationships.
• Handle special projects and assignments as directed by executives.
• Manage complex calendars and schedule appointments, meetings, and conference calls for executives.
• Other duties as needed.
• Coordinate logistics for meetings, including reserving conference rooms, arranging catering, and setting up audiovisual equipment.
• Attend meetings, take accurate minutes, and distribute meeting notes.
• Manage internal and external communications on behalf of executives.
• Assist in preparing and proofreading reports, proposals, and marketing materials.
• Prioritize and manage incoming emails, calls, and correspondence, ensuring timely and accurate responses.
• Assist with preparing meeting agendas, presentations, and supporting materials.
• Coordinate travel arrangements, including flight bookings, hotel accommodations, and ground transportation.
• Maintain confidentiality and handle sensitive information with discretion.
• Prepare detailed itineraries and assist with expense reporting.

Requirements:

• Ability to work in a fast-paced environment and adapt to changing priorities.
• Excellent organizational and time management skills with the ability to prioritize and multitask effectively.
• Exceptional written and verbal communication skills.
• High level of professionalism, confidentiality, and integrity.
• Bachelor's degree required.
• Minimum of 5 years of prior experience as an Executive Assistant supporting senior-level executives.
• Experience in a professional services environment, such as investment banking, finance, or consulting, is highly preferred.
• Proactive and self-motivated, with the ability to work independently and take initiative.
• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong attention to detail and accuracy in work output.