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Talent Acquisition Onboarding Coordinator

Company

Rockefeller Capital Management
Address , Saratoga Springs, 12866, Ny
Employment type FULL_TIME
Salary
Expires 2023-07-18
Posted at 11 months ago
Job Description
About Rockefeller Capital Management:
Rockefeller Capital Management is a leading independent financial advisory firm – providing wealth management, asset management, and strategic advisory services to ultra- and high-net-worth individuals, families, businesses, and institutions. Led by President & CEO Gregory J. Fleming, the firm offers an elevated experience based on traditional Rockefeller global family office values of excellence and service.

Formed in 2018 following the acquisition of Rockefeller & Co., Inc., the firm is rapidly extending its historic brand into contemporary markets. Based in New York City, it has over forty offices in the United States and London and oversees some $95 billion in client assets.
Position:
As part of the Talent Acquisition & Development team, the Coordinator will assist with onboarding new employees from offer and pre-boarding documents through employee day. The Coordinator will play an essential part of the recruiting process and is critical to providing best in class candidate experience in a professional, diligent, responsive, and proactive manner. This individual will partner closely with the Onboarding team to ensure the candidate’s onboarding experience is seamless and will be integral to our new employees’ initial experience of our firm.
Responsibilities:
  • Administer onboarding survey for new hires and analyze onboarding survey results to identify areas of opportunity to be addressed.
  • Develop relationships and collaborate with the businesses, Human Capital, Compliance, Technology, and Office and Guest Services to deliver a streamlined process and outstanding, supportive experience for new employees.
  • Provide continuous communication about new-hire related paperwork and extend candidate care throughout progression of onboarding process through employee day one.
  • Process background checks and resolve any obstacles in the verification process.
  • Create employee records and populate all relevant information in the HRIS (Dynamics 365).
  • Assist with the maintenance of various new hire and hiring manager user guides, checklists, and other process documentation.
  • Field questions from pending hires and various internal stakeholders regarding the onboarding process and documents in the Talent Acquisition & Development shared inbox.
  • Manage various administrative tasks related to onboarding new employees to the firm, including the creation of personnel files, coordination with internal teams to ensure everything is ready for new hires, updating internal resources and announcements pertaining to employee changes.
  • Provide administrative support and project help to Talent Acquisition & Development and Human Capital, as needed.
  • Work closely with the Onboarding team to identify and implement process improvements on the onboarding process.
  • Maintain accurate documentation in the applicant tracking system (ATS).
  • Assist with drafting offer letters for successful candidates, coordinating with various stakeholders, including Legal and Compensation, on non-standard language and structures and ensuring compliance with regulatory and state legislation requirements regarding restrictive covenants.
  • Assist with the management of pre-boarding document requirements for candidates, including work eligibility forms and other forms complying with federal and state legislation.
  • Assist with the I-9 Employment Eligibility Verification and E-Verify processes.
Qualifications:
  • Bachelor's Degree in Business, Human Resources, or a related field.
  • 0-3 years of experience in Human Capital, Talent Acquisition, HR Operations or Onboarding.
Skills:
  • Maintain clear and accurate operations procedures and shared drive.
  • Familiarity with one or more applicant tracking systems and/or HRIS systems a plus (ICIMS/Dynamics 365 preferred).
  • Ability to use discretion and handle confidential, sensitive information.
  • Strong data entry, communication, client service, project management, problem-solving, and analytical skills.
  • Ability to work in a fast-paced environment and take ownership of a process, while exercising judgment to update stakeholders appropriately.
  • Works well under pressure, strong attention to detail, prompt with follow up and responsiveness, and is a team player.
  • Detail-oriented self-starter who can multi-task and drive multiple processes to conclusion within specified timeframes.
Disclosure:
Rockefeller & Co. LLC, Rockefeller Financial LLC, Rockefeller Trust Company, N.A., The Rockefeller Trust Company (Delaware), Rockefeller Financial Services, Inc. and all other subsidiaries of Rockefeller Capital Management L.P. (individually and collectively, “Rockefeller”) is an equal opportunity employer and does not discriminate on the basis of race, religion, sex, gender, sexual orientation, gender identity or expression, national origin, citizenship, age, military or veteran status, marital or partnership status, caregiver status, legally recognized disability, or any other basis protected by applicable federal, state or local law (“protected characteristics”).

Rockefeller Capital Management participates in the E-Verify program in certain locations, as required by law.